Executive Assistant

Industrious Ventures; Golden (CO); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Comprehensive health coverage

Paid time off

Retirement plan with employer match

Educational reimbursement opportunities

Job summary

Lunar Outpost is seeking an experienced Executive Assistant to manage communications and the CEO’s calendar, while also providing support to other senior executives. The role involves coordinating travel, preparing meeting rooms, and handling sensitive information.

The ideal candidate has 2-3 years of experience supporting executives, strong problem-solving skills, and proficiency in Microsoft Office. This position offers competitive compensation, comprehensive health coverage, and paid time off.

Qualifications

• 2-3 years of experience supporting a senior executive.
• Team-oriented with a positive and professional attitude.
• Ability to exercise discretion with confidential information.

Responsibilities

• Manage communications and the CEO’s calendar.
• Support the COO, CTO and CSO.
• Coordinate travel and prepare meeting rooms.

Skills

Excellent verbal and written communication skills

Superior organizational skills

Strong problem-solving skills

Ability to multitask

High proficiency in Microsoft Office Suite

Job description

Executive Assistant

Are you passionate about shaping the future of humanity's presence in space? Lunar Outpost, a trailblazer in space robotics, invites you to join our team! Lunar Outpost is dedicated to creating a sustainable presence in space, while also driving a positive impact here on Earth.

Key Responsibilities

• Manage communications, including reading emails, answering the phone, and taking messages for the CEO
• Manage the CEO’s calendar, coordinating meetings, scheduling appointments, and responding to communications on the CEO’s behalf
• Support the COO, CTO and CSO
• Respond to general requests
• Coordinate travel, including booking arrangements, arranging agendas, and managing expense reports
• Synthesize information from multiple sources, prioritize actions, and keep the CEO informed of upcoming commitments and responsibilities
• Liaise with key stakeholders, including other senior management and external partners
• Develop and draft presentations and other documents; prepare the CEO for meetings
• Attend assigned meetings and record minutes with key actions
• Greet guests and visitors
• Assist with planning internal and external events
• Maintain office supplies and inventory
• Organize weekly cleaners
• Prepare meeting rooms for use
• Manage special projects as needed
• Handle sensitive information with a high level of confidentiality and discretion
• Exercise adaptability, a strong attention to detail, and organizational skills to increase efficiency while maintaining high-quality execution

Requirements

• 2-3 or more years of experience supporting a senior executive
• Team-oriented, with excellent verbal and written communication skills and interpersonal skills
• Superior organizational skills and attention to detail
• Ability to multitask and prioritize tasks effectively
• Strong problem‑solving skills and ability to think on your feet
• Ability to exercise good judgment
• Positive and professional attitude
• Ability to exercise discretion with respect to confidential or sensitive information
• High proficiency in Microsoft Office Suite and other office management software
• In‑person role, with extended hours; work on weekends may be required as necessary to support the CEO’s schedule
• Possible domestic and international travel

Benefits

Compensation & Benefits: Compensation level and base salary are competitively structured and thoughtfully determined based on factors such as relevant skills, experience, education, and the scope of the role.

• Comprehensive health coverage: Medical, dental, and vision benefits, with 70% of premiums covered by the employer
• Paid time off: Three (3) weeks per year of vacation
• Retirement plan: Up to 4% employer match on 401(k) contributions
• Paid holidays: 11 company-recognized holidays
• Parental leave
• Educational reimbursement opportunities to support company objectives, continued learning, and career development

Additional Notes

Any offer of employment for this position is conditional upon Lunar Outpost receiving the LTVS SubCLIN 1C Award from NASA. If the contract is not awarded to Lunar Outpost, this offer will be considered null and void, without further obligation to Lunar Outpost.

Equal Opportunity Employer

Lunar Outpost Inc. is an equal opportunity employer. Lunar Outpost Inc. does not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, ethnicity, age, disability, veteran status, genetic information, or any other characteristic protected by applicable law. All employees, including executives and human resources personnel, are expected to conduct themselves with professionalism and treat others with dignity and respect in accordance with this policy.