Executive Assistant (Starlink)

SPACE EXPLORATION TECHNOLOGIES CORP; Palo Alto (CA); On-site; USD 90,000 - 160,000; Full time

Benefits offered by this job

Stock options

401(k) plan

Health, vision, and dental coverage

Paid parental leave

Paid vacation (3 weeks)

Paid holidays

Short and long-term disability

Employee stock purchase plan

Job summary

SpaceX is seeking a highly organized Executive Assistant to support a Starlink leadership team member. You will manage complex schedules, coordinate cross-functional initiatives, and enable seamless operations in a fast-paced environment dedicated to space-based communications.

You will handle confidential duties, manage Outlook, Teams, Confluence, Excel, Word, and PowerPoint tasks, coordinate events and site visits, and drive momentum on high-priority projects while maintaining exceptional

Qualifications

• 3+ years of experience as an executive assistant providing support to C-Suite leaders.
• Strong organizational and communication skills with attention to detail.

Responsibilities

• Coordinate meetings, manage schedules, make appointments, arrange travel, screen and delegate calls.
• Perform confidential administrative duties using Outlook, Teams, Confluence, Excel, Word, and PowerPoint.
• Exhibit attention to detail, adapt to daily schedules, and focus on efficiency without sacrificing quality.
• Provide project management and maintain momentum on high-priority projects.
• Manage site visits, arrange catering, and prepare presentation materials and gifts.
• Organize, manage, set up and attend events including team gatherings and conferences.
• Coordinate personal and business affairs as needed.

Skills

C-Suite support

Organizational skills

Written communication

Verbal communication

Initiative

Independent worker

Multitasking

Tools

Outlook

Teams

Confluence

Excel

Word

PowerPoint

Job description

SpaceX was founded under the belief that a future where humanity is out exploring the stars is fundamentally more exciting than one where we are not. Today SpaceX is actively developing the technologies to make this possible, with the ultimate goal of enabling human life on Mars.

Starlink is revolutionizing global connectivity by deploying the world's largest satellite constellation to deliver high-speed internet to underserved regions everywhere. We are seeking a highly organized and proactive Executive Assistant to support a key executive on the Starlink leadership team. In this dynamic role, you will manage complex schedules, coordinate cross-functional initiatives, and enable seamless operations in a fast-paced environment dedicated to pushing the boundaries of space-based communications.

RESPONSIBILITIES

• Coordinate meetings, manage schedules, make appointments, arrange travel, screen and delegate incoming calls, and provide other general assistance as required
• Perform potentially confidential and complex administrative duties involving Outlook, Teams, Confluence, Excel, Word, and PowerPoint including, typing letters, creating/updating spreadsheets, creating/maintaining confluence pages and compiling presentations
• Exhibit a strong attention to detail, ability to adapt to daily schedules and routines, and a focus on efficiency without sacrificing quality
• Provide project management and maintain momentum on high-priority projects, including but not limited to, staffing and resource planning, budget planning and invoicing, onboarding new department members, space planning, and strategy development for efficiencies among teams
• Manage SpaceX site visits by team members and external stakeholders to ensure an excellent experience. Duties include but are not limited to: submitting visitor security information, reserving meeting room space, arranging catering, compiling presentation materials and gifts
• Organize, manage, set up and attend events including but not limited to: team gatherings, customer events, SpaceX’s presence at conferences and associated events
• Coordinate both personal and business related affairs on an as needed basis

BASIC QUALIFICATIONS

• 3+ years of experience as an executive assistant providing support to C-Suite leaders

PREFERRED SKILLS AND EXPERIENCE

• 5+ years of professional experience and strong computer literacy
• 5+ years of experience with Microsoft Office applications and project management software tools
• Experience managing both personal and professional schedules for executive level leaders
• Ability to participate in developing project scope, managing project schedules, and following up with stakeholders appropriately
• Superior organizational skills including excellent written and verbal communication
• Initiative in resolving problems and an independent worker, with enthusiasm and an energetic approach to work
• Proven experience managing multiple projects simultaneously and autonomously

ADDITIONAL REQUIREMENTS

• This position is based in Palo Alto, CA and will be based onsite
• Must be willing to travel to other company sites, vendors, and customers as necessary, up to 25% travel
• Must be able to work extended hours and weekends as needed

COMPENSATION AND BENEFITS

Pay range:
Executive Assistant: $90,000.00 - $160,000.00/per year

Your actual level and base salary will be determined on a case-by-case basis and may vary based on the following considerations: job-related knowledge and skills, education, and experience.

Base salary is just one part of your total rewards package at SpaceX. You may also be eligible for long-term incentives, in the form of company stock, stock options, or long-term cash awards, as well as potential discretionary bonuses and the ability to purchase additional stock at a discount through an Employee Stock Purchase Plan. You will also receive access to comprehensive medical, vision, and dental coverage, access to a 401(k) retirement plan, short and long-term disability insurance, life insurance, paid parental leave, and various other discounts and perks. You may also accrue 3 weeks of paid vacation and will be eligible for 10 or more paid holidays per year. Employees accrue paid sick leave pursuant to Company policy which satisfies or exceeds the accrual, carryover, and use requirements of the law.

• To conform to U.S. Government export regulations, applicant must be a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (aka green card holder), (iii) Refugee under 8 U.S.C. § 1157, or (iv) Asylee under 8 U.S.C. § 1158, or be eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here.

SpaceX is an Equal Opportunity Employer; employment with SpaceX is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.