Executive Assistant

150 Shriners Hospitals for Children; Galveston (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Shriners Children’s in Galveston, TX is seeking an Executive Assistant to support the Director of Patient Care Services and clinical departments. You will manage calendars, arrange travel, coordinate meetings, prepare minutes, and handle confidential communications with discretion.

You will also assist with special projects and direct staff, visitors, and families to appropriate resources, maintaining professional coordination across teams.

Qualifications

• 7+ years of executive-level administrative experience or senior executive support
• Excellent communication and follow-through skills
• Exceptional organizational and office skills; familiarity with statistical analysis
• Strong computer skills; producing high-quality work with MS Office and AI
• Experience coordinating schedules and confidential communications

Responsibilities

• Answers incoming phone calls courteously and dispatches messages as needed
• Maintains filing systems for easy document retrieval
• Transcribes meeting minutes and distributes within ten working days
• Arranges travel (airline, hotel, car) as required
• Coordinates in-house meetings and manages calendar resources
• Facilitates meeting setup and catering as necessary

Skills

Executive-level administrative

Excellent communication

Organizational skills

Attention to detail

AI in office tools

Education

Associates Degree

Bachelors Degree

Tools

MS Word

PowerPoint

Excel

Teams

Job description

Company Overview

Shriners Children's is an organization that respects, supports, and values each other. Named as the 2025 best mid-sized employer by Forbes, we are engaged in providing excellence in patient care, embracing multi-disciplinary education, and research with global impact. We foster a learning environment that values evidenced based practice, experience, innovation, and critical thinking. Our compassion, integrity, accountability, and resilience define us as leaders in pediatric specialty care for our children and their families.With 20+ hospitals, outpatient clinics, ambulatory care centers and outreach locations across the globe, we provide excellent care to children up to age 18 regardless of their family's ability to pay or insurance status. Please click here to learn more about our locations.

Job Description

The Executive Assistant is responsible for the direct administrative support of the Director of Patient Care Services and the Clinical Departments. The individual will maintain calendars, make travel arrangements, coordinate schedules, attend meetings and compose minutes and other correspondence as directed and maintain confidentiality with sensitive business communications. They will also assist with special projects, answer questions, and direct employees, visitor and patient families and other constituents to appropriate resources.

Key Responsibilities

• Answers incoming phone call courteously, dispatching calls as appropriate & taking accurate message information.
• Initiates & maintains filing systems allowing for easy document retrieval.
• Meeting minutes are accurately transcribed & distributed w/in ten working days of each meeting.
• Makes airline, hotel & rental care arrangements as needed.
• Coordinates in-house meetings as requested.
• Maintains a calendar of available meeting space and answers requests for use of such, in-house and out of house.
• Facilitates meeting set-up and catering as necessary.

Required Qualifications

• 7 years of executive-level administrative experience and/or senior executive support position
• Excellent communication and follow-through skills
• Exceptional organizational and office skills, familiarity with statistical analysis and ability to manage multiple schedules and deadlines.
• Strong computer skills and experiences producing high quality work; including word processing, spreadsheets, calendar/appointment programs and database applications (MS Word, PowerPoint, Excel, Teams, and the use of AI).

Preferred Qualifications

• Associates Degree
• Bachelors Degree
• Medical terminology

Compensation

Compensation is determined based on years of relevant experience and departmental equity.