Executive Assistant

AerSale, Inc.; Florida; Remote; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical Insurance

100% Employer Paid Dental, Vision, and

Job summary

AerSale, Inc. is seeking an experienced Executive Assistant to support the CEO and COO in Florida. You will manage calendars, travel arrangements, and confidential correspondence while coordinating with senior leaders and external partners.

The ideal candidate will hold a Bachelor's degree, have 10+ years of administrative experience (5+ years with executives at the C-level), and be able to work independently and remotely, delivering high-quality results with discretion.

Qualifications

• Bachelor's degree in Business Administration or a related field.
• Minimum of 10 years of administrative experience, including at least 5 years supporting an executive at the C-level or equivalent.
• Company start-up experience preferred.

Responsibilities

• Manages CEO and COO calendars, travel, and confidential correspondence.
• Anticipates executives' needs and coordinates resources.
• Drives critical deliverables by prioritizing, organizing, and problem solving.
• Supports board activities and high-level communications.
• Coordinates senior management meetings and off-sites.
• Maintains external contacts and improves processes.
• Participates in ongoing professional development.
• Perform additional duties as assigned.

Skills

Communication skills

Confidentiality

Organizational skills

Time management

Independent work

Remote work capability

Teamwork

Professionalism

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

AerSale® is a global leader and market innovator specializing in aviation products and services to meet the growing demand for aftermarket support in global passenger, cargo, and government segments. Featuring complete aircraft nose-to-tail, value-added offerings, including Aircraft & Component Maintenance, Repair and Overhaul Services (MRO), Aircraft & Engine Sales and Leasing, Used Serviceable Material (USM) Sales and Parts Exchange, Flight Equipment Asset Management Services, Internally developed aircraft and component modifications (engineered solutions) designed to enhance aircraft performance and operating economics (e.g. AerSale®, AerTrak® and AerAware).

For more information, visit us at www.aersale.com.

What We Offer

• Medical Insurance
• 100% Employer Paid Dental, Vision, Life, Short and Long Term Disability Insurance
• 401K with Employer Contribution
• Employee Stock Purchase Plan (ESPP)
• Education Reimbursement (related field)
• Employee Referral Program and Recognition Program
• Paid Holidays and 15 Paid Time-Off Days annually

Essential Duties and Responsibilities:

• Completes a broad variety of administrative tasks for the CEO and COO including; managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; copying, reviewing outside mail, scanning and filing documents, screening phone calls and visitors, updating Outlook contacts, maintaining executive files, arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Anticipating the executives’ needs and proactively bringing together appropriate people and resources to support the executive in addressing these issues.
• Completes critical aspects of deliverables and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem solving; making adjustments to plans.
• Enhances executives’ and company’s reputation by accepting ownership for accomplishing new and different requests, exploring opportunities to add value to job accomplishments.
• Represents the executives by welcoming visitors, arranging company dinners and other corporate functions; answering questions and meeting requests directed to the executive office.
• Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings.
• Managing external contacts; proactively understanding who they are, who the primary contacts are, and keeping track of periodic communication needed for primary contacts. Improves quality results by studying, evaluating, and re‑designing processes, implementing changes.
• Effectively handle Board of Directors related activities and communications with a high degree of professionalism, accuracy and confidentiality.
• Updates job knowledge by participating in educational opportunities; reading professional publications, maintaining personal networks; participating in professional organizations.
• Perform additional duties as assigned

Education And Experience

• Bachelor's degree in Business Administration or a related field.
• Minimum of 10 years of administrative experience, including at least 5 years supporting an executive at the C-level or equivalent.
• Company start-up experience preferred.

Abilities And Skills

• Excellent verbal and written communication skills.
• High level of professionalism and demonstrated ability to handle confidential information accordingly is crucial in this role.
• Demonstrated success where personal results and accountability are evident.
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Strong sense of teamwork.
• Can operate independently and remotely from a supervisor.
• Advanced PC skills in Microsoft Office, including Word, PowerPoint, and Excel.
• Proficient with technology, including mobile devices.

Aersale is an Equal Opportunity Employer. The company prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, general identity, national origin, or for inquiring about, discussing, or disclosing information about compensation. As a Government Contractor Aersale takes affirmative action to employ and advance in employment individuals without regard to disability or veteran status.