Executive Assistant

StevenDouglas; Fort Lauderdale (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

StevenDouglas seeks an Executive Assistant in downtown Fort Lauderdale to support senior leadership in a fast-paced, high-exposure environment.

The role requires a proactive, detail-oriented professional with exceptional organization and discretion who can anticipate needs, manage complex schedules, and coordinate travel for domestic and international engagements. A college degree is preferred and the compensation package reflects experience.

Qualifications

• 4+ years of experience supporting C‑suite or senior leadership.
• Experience in fast-paced corporate, private equity, legal, financial services, or professional services environments.
• Experience supporting contracts, legal documents, or transaction support is preferred.
• Ability to handle confidential information with professionalism and discretion.

Responsibilities

• Provide high‑level administrative support to senior executives and act as a trusted extension of the leadership team.
• Manage complex calendars, meetings, and daily schedules while prioritizing competing demands.
• Coordinate domestic and international travel arrangements with full itinerary and ground transportation.
• Gatekeeper for incoming communications, phone calls, and executive correspondence.
• Process expense reports and manage related documentation with confidentiality.
• Maintain organized files and assist with contract administration and document approvals.

Skills

C-suite support

Calendar management

Travel coordination

Documentation

Education

College degree preferred

Tools

MS Office

Job description

StevenDouglas is partnering with a growing and dynamic organization in downtown Fort Lauderdale seeking a highly polished Executive Assistant to support senior leadership in a fast‑paced, high‑exposure environment.

This role is ideal for a proactive, detail‑oriented professional who thrives in a position requiring exceptional organization, discretion, and the ability to anticipate needs before they arise. The Executive Assistant will serve as a trusted partner to executive leadership while managing complex scheduling, travel coordination, administrative operations, and critical business support functions.

Key Responsibilities

• Provide high‑level administrative support to senior executives, acting as a trusted extension of the leadership team
• Manage complex calendars, meetings, and daily schedules while prioritizing competing demands
• Coordinate domestic and international travel arrangements, including full itinerary preparation and ground transportation logistics
• Serve as a gatekeeper for incoming communications, phone calls, and executive correspondence
• Process expense reports and manage related administrative documentation
• Maintain highly organized electronic and physical files while ensuring confidentiality and accuracy of sensitive information
• Prepare, edit, and manage business documents including legal notices, confidentiality agreements, and internal correspondence
• Support contract administration, file management, and maintenance of shared company documentation systems
• Partner cross‑functionally with internal departments to coordinate document approvals, signatures, and routing processes
• Assist with transactional and project‑based support, including coordination with external counsel and preparation of closing documentation related to acquisitions and dispositions
• Coordinate meeting logistics including conference room setup, preparation of materials, and follow‑up support as needed

Qualifications

• 4+ years of experience supporting C‑suite or senior executive leadership
• Prior experience in a fast‑paced corporate, private equity, legal, financial services, or professional services environment preferred
• Experience supporting contracts, legal documentation, transaction support, or contract management strongly preferred
• Proven ability to handle confidential information with professionalism and discretion

What We’re Looking For

• Exceptional organizational skills with strong attention to detail
• Outstanding written and verbal communication skills
• Ability to anticipate needs, think ahead, and solve problems independently
• Comfortable working in a fast‑paced environment with shifting priorities
• Strong sense of urgency and ability to manage multiple priorities simultaneously
• Highly polished, professional demeanor with strong executive presence
• Advanced proficiency in Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint

Additional Information

• College degree preferred, but not required
• Competitive compensation package offered based on experience
• Opportunity to join a growing organization and work closely with senior leadership in a highly visible role