Executive Assistant

Solarlandscape; New York (NY); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Training / Professional development opportunities

401(k) with 4% company match

Summer Fridays

Flexible remote/hybrid work options

Paid parental leave

Team lunches and events

Medical, dental, and vision coverage

Job summary

Solarlandscape is seeking a proactive Executive Assistant in New York City to support senior executives with scheduling, travel coordination, and office management. The role demands exceptional organizational skills and discretion in handling various administrative responsibilities in a fast-paced environment.

Candidates should have at least 2 years in a similar support role, and proficiency in Microsoft Office is essential. The position offers benefits including 401(k) and professional development opportunities.

Qualifications

• At least 2 years of experience in administrative or executive support.
• Strong attention to detail and ability to manage competing priorities.
• Proactive and resourceful mindset required.

Responsibilities

• Manage calendars for Business Development leaders.
• Coordinate travel arrangements and meeting schedules.
• Provide administrative support for Business Development initiatives.

Skills

Exceptional organizational skills

Strong communication skills

Discretion and integrity

Proficiency in Microsoft Office

Time management

Job description

About The Role

We are looking for a proactive and ambitious Executive Assistant to join our NYC office and play a critical role in supporting our leadership team. The ideal candidate will be highly organized, resourceful, and adept at managing diverse administrative and executive responsibilities. This role requires exceptional communication skills, a keen sense of discretion, and the capacity to excel in a dynamic and rapidly changing setting.

The Executive Assistant will report to an EVP, primarily supporting three senior executives while also extending support to additional Business Development leaders.

Responsibilities

• Calendar & Priority Management: Manage calendars for Business Development leaders, prioritizing high-impact meetings, client interactions, and internal alignment
• Team Coordination & Communication: Act as a central point of coordination across the Business Development team and cross-functional partners, ensuring clear communication and follow-through
• Travel Coordination: Coordinate travel arrangements, including flights, accommodations, and logistics, aligned with team schedules and priorities
• Scheduling & Meeting Execution: Organize internal and external meetings, including client meetings and team sessions
• Document Coordination: Track key documents, approvals, and signatures in partnership with internal teams (e.g., legal), ensuring timely execution
• Project Support: Provide administrative support for Business Development initiatives, as needed
• Expense Management: Process expenses in a timely and accurate manner
• Office Management: Own day-to-day operations of the NYC office and assist in maintaining a well-organized and efficient office environment, including ordering supplies and overseeing office equipment
• Ad Hoc Support: Assist with additional tasks and priorities as they arise across the Business Development team

Qualifications

• 2+ years of experience in an administrative or executive support role
• Exceptional organizational and time management skills with strong attention to detail
• Experience managing competing priorities
• Strong written and verbal communication skills
• High level of discretion, judgment, and integrity
• Proactive, resourceful, and solutions-oriented mindset
• Proficiency in Microsoft Office (Outlook, Excel, PowerPoint)
• Experience supporting multiple executives or a growing team is a strong plus
• NYC-based role requiring 5 days per week in-office, with occasional travel to the Asbury Park headquarters (via company-provided Thursday shuttle) to support senior Business Development leadership

Benefits and Perks

We offer competitive compensation and benefits designed to support you inside and outside of work:

• Training / Professional development opportunities
• 401(k) with 4% company match
• Summer Fridays
• Flexible remote/hybrid work options
• Paid parental leave
• Team lunches, events, and stocked kitchens
• Modern, collaborative office spaces in Asbury Park, New York City, Boston, Chicago, and Baltimore
• Medical, dental, and vision coverage
• Company-paid life and long-term disability insurance

ADA Accommodation Statement

Solar Landscape is an Equal Opportunity Employer. We are committed to providing reasonable accommodations to qualified applicants and employees with disabilities. If you need a reasonable accommodation to participate in the application or interview process, please contact us at [e-mail].