Executive Assistant

Concept Plus; Fairfax (VA); Vor Ort; USD 70.000 - 120.000; Vollzeit

Zusammenfassung

Concept Plus, headquartered in Fairfax, VA, seeks an organized Executive Assistant to provide executive-level support to the CEO and President and to serve as the dedicated Personal Assistant to the CEO. This role partners with the leadership team to coordinate priorities, communications, scheduling, and administrative operations.

The ideal candidate will be professional, discreet, and exceptionally organized, capable of handling competing priorities in a fast-paced technology solutions

Qualifikationen

• Bachelor's degree or equivalent experience required.
• 5+ years supporting C-level executives or business owners.
• Excellent written, verbal, and interpersonal communication skills.
• Demonstrated ability to handle highly confidential information with discretion.

Aufgaben

• Provide executive administrative support to the CEO and President, including calendar management, travel planning, and meeting coordination.
• Coordinate complex scheduling, ensure executives are prepared for key engagements, and manage communications.
• Serve as primary contact for internal and external stakeholders with professionalism and confidentiality.
• Prepare, edit, and review correspondence, presentations, and briefing materials.
• Coordinate logistics for leadership and board meetings, town halls, and offsite events.
• Track action items and manage expense reporting and onboarding activities.
• Support HR and Operations with onboarding and internal communications.
• Anticipate executive needs and identify efficiency improvements.

Kenntnisse

Executive support

Calendar management

Discretion & confidentiality

Strong written and verbal comunication

MS Office & collaboration tools

Ausbildung

Bachelor's degree in Business Administration, Communications, or related field

Tools

Teams

SharePoint

Zoom

Jobbeschreibung

About Concept Plus
Concept Plus is a mission-focused technology solutions provider that transforms IT concepts into impactful solutions for federal agencies. Headquartered in Fairfax, VA, we bring the agility, responsiveness, and customer intimacy of a small business combined with the quality and infrastructure of a larger firm.

Recognized as an award-winning Oracle partner, we have delivered innovative solutions across Defense, Intelligence, Civilian, Health IT, and Tribal sectors. Our highly certified experts build systems that drive efficiency, accelerate modernization, and ensure mission outcomes with certainty.

We offer competitive pay, comprehensive health, dental, and vision insurance, paid life insurance, paid time off, 11 paid holidays, performance bonuses, tuition reimbursement, unlimited training, and the opportunity to thrive in a collaborative, flexible, and innovative environment.

Concept Plus is seeking a highly organized, proactive, and resourceful Executive Assistant to provide executive-level support to the CEO and President while serving as the dedicated Personal Assistant to the CEO. This trusted role serves as a strategic partner to the executive leadership team, ensuring seamless coordination of business priorities, communications, scheduling, and administrative operations.

The ideal candidate is highly professional, detail-oriented, and capable of managing competing priorities with discretion and sound judgment. This position requires exceptional organizational skills, confidentiality, and the ability to anticipate needs in a fast-paced environment.

What you\'ll do

Executive Support to the CEO and President

• Provide comprehensive executive administrative support to the CEO and President, including calendar management, meeting coordination, and travel planning.
• Manage complex scheduling needs, prioritize competing demands, and ensure executives are prepared for meetings and key engagements.
• Serve as a primary point of contact for internal and external stakeholders, maintaining professionalism and confidentiality at all times.
• Prepare, review, and edit correspondence, presentations, reports, briefing materials, and other executive communications.
• Coordinate logistics for leadership meetings, board meetings, town halls, offsite events, client meetings, and team functions.
• Track and follow up on key action items, ensuring timely completion and communication across stakeholders.
• Manage expense reporting, purchase requests, and other executive administrative functions.
• Support special projects and strategic initiatives as assigned by executive leadership.
• Assist HR and Operations with onboarding activities, scheduling, internal communications, and organizational initiatives.
• Anticipate executive needs and proactively identify solutions to improve efficiency and effectiveness.

Personal Assistant Support to the CEO

• Serve as the dedicated Personal Assistant to the CEO, providing select personal administrative support with the highest level of discretion and confidentiality.
• Coordinate personal appointments, reservations, and scheduling requests that intersect with the CEO\'s professional commitments.
• Manage personal travel arrangements and itineraries, including transportation, lodging, reservations, and related logistics.
• Assist with personal projects, special events, gift procurement, research, and administrative tasks as requested.
• Liaise with personal vendors, service providers, and external contacts on behalf of the CEO.
• Maintain confidential personal and business records, ensuring information is organized, secure, and readily accessible.
• Anticipate personal and professional needs to ensure the CEO\'s time and priorities are managed effectively.

Qualifications

• Bachelor\'s degree in Business Administration, Communications, or a related field preferred; equivalent experience will be considered.
• Minimum of 5 years of experience supporting C-level executives, senior leadership, or business owners.
• Experience providing direct support to a CEO, President, Founder, or other senior executive strongly preferred.
• Previous experience handling both executive administrative responsibilities and personal assistant duties preferred.
• Exceptional organizational and time management skills with the ability to manage multiple priorities and meet deadlines.
• Excellent written, verbal, and interpersonal communication skills.
• Proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and collaboration tools such as Teams, SharePoint, and Zoom.
• Demonstrated ability to handle highly confidential business and personal information with professionalism and discretion.
• Strong problem-solving skills, sound judgment, and the ability to anticipate executive needs.
• Ability to work independently while maintaining strong collaboration with leadership and staff.
• Flexibility to support occasional after-hours requests, travel coordination, or urgent executive needs.

Concept Plus is an affirmative Action/Equal Opportunity Employer. As such, we will give your application full consideration without regard to your race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity, or any other classification protected by federal, state, or local law.