Executive Assistant

Strategic Alliance Business Group (SABG); El Segundo (CA); On-site; USD 115,000 - 136,000; Full time

Job summary

SABG in El Segundo, California is seeking an Executive Assistant to provide executive-level administrative, protocol, information management, and operational support to senior government and military leadership involved in Department of Defense programs. This contingent role requires a TS/SCI clearance and a Bachelor’s degree with extensive DoD experience.

The role emphasizes coordinating staff support functions, travel, briefing materials, and maintaining secure information flows to enable

Qualifications

• Bachelor's degree required.
• Minimum of 10 years of relevant executive-level administrative or staff support experience.
• At least four years supporting Department of Defense programs.
• Experience performing executive staff support functions and coordinating administrative/operational activities.
• Experience supporting military protocol and information management activities.
• Able to interface professionally with senior government and military leadership.
• Strong written and verbal communication, organizational skills, and attention to detail.
• Ability to manage competing priorities, maintain records, and handle sensitive information.

Responsibilities

• Provide executive-level administrative support to senior government and military leadership.
• Coordinate scheduling, meetings, correspondence, and briefing materials.
• Support military protocol activities and official engagements.
• Manage information flow, documentation, and records for decision-making.
• Coordinate meetings and travel with government, military, and contractor personnel.
• Prepare and distribute executive-level materials and reports.
• Coordinate official travel using DTS and related documentation.
• Track action items and deadlines with leadership taskers.
• Exercise discretion with sensitive/classified information and security procedures.
• Collaborate with internal teams and external stakeholders to resolve administrative issues.

Skills

Executive support

Communication

Organization

Education

Bachelor's degree in business administration, management, communications, or related field

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Defense Travel System (DTS)

Job description

Brief Description

SABG is hiring an Executive Assistant to provide executive-level administrative, protocol, information management, and operational support to senior government and military leadership supporting Department of Defense programs in El Segundo, CA.

This position is contingent upon contract award.

JOB TITLE

Executive Assistant

CLEARANCE

TS/SCI

LOCATION

El Segundo, CA

ESSENTIAL DUTIES AND RESPONSIBILITIES

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

• Provide executive-level administrative support to senior government and military leadership in a fast-paced, mission-focused environment.


• Coordinate executive staff support functions, including scheduling, meeting coordination, correspondence, task tracking, and preparation of briefing materials.


• Support military protocol activities and official engagements, ensuring appropriate coordination and adherence to professional standards.


• Manage information flow, documentation, records, and administrative processes to support executive decision-making and daily operations.


• Coordinate meetings, briefings, appointments, and other leadership activities involving government, military, and contractor personnel.


• Prepare, review, organize, and distribute correspondence, reports, presentations, and other executive-level materials.


• Coordinate official travel arrangements and travel documentation using the Defense Travel System (DTS).


• Track action items, deadlines, and leadership taskers to ensure timely follow-up and completion.


• Exercise discretion when handling sensitive or classified information and follow applicable security and information management procedures.


• Coordinate with internal teams and external stakeholders to resolve administrative issues and maintain efficient executive operations.


• Provide responsive, professional support while managing multiple priorities in a dynamic environment.

SUPERVISION

This position has no supervisory responsibilities.

Education And Experience

• Bachelor's degree in business administration, management, communications, or a related field.


• Minimum of 10 years of relevant experience providing executive-level administrative, military or civilian staff support, protocol, information management, or operational support.


• At least four years of experience supporting Department of Defense programs.


• Demonstrated experience performing executive staff support functions and coordinating administrative and operational activities.


• Experience supporting military protocol and information management activities.


• Demonstrated ability to interface professionally and effectively with senior government and military leadership.


• Strong written and verbal communication skills, organizational abilities, and attention to detail.


• Ability to manage competing priorities, maintain accurate records, exercise sound judgment, and handle sensitive information appropriately.

Computer Skills

• Skills in operating a personal computer and standard office equipment


• Must have proficiency in a variety of computer software applications in word processing, spreadsheets, and database (MS Office: Word, Excel, PowerPoint, Outlook)


• Experience using the Defense Travel System (DTS) to coordinate or administer official travel arrangements and documentation

COMPETENCIES

Problem Solving - Identifies and resolves problems promptly; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem-solving situations; and uses reason even when dealing with emotional topics

Written Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; and able to read and interpret written information

Diversity - Shows respect and sensitivity for cultural differences, and promotes a harassment-free environment

Ethics - Treats people with respect; keeps commitments; Inspires the trust of others; works with integrity and ethically; and upholds organizational values

Planning/Organizing - Prioritize and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks if needed; and develops realistic action plans

Professionalism - Tactfully approaches others; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments

LANGUAGE SKILLS

Ability to read, analyze, and interpret governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.

MATHEMATICAL SKILLS

Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to question activities and issues in all functional areas and make sound business decisions based on that data.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk, and hear. The employee is regularly required to write and type on a computer. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; climb, or balance and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Job duties are performed in a manufacturing/office environment utilizing standard office equipment such as a computer, photocopier, and telephone. The noise level in the work environment is usually low to moderate.

FOR OUR SERVICE MEMBERS AND VETERANS

SABG values the service Veterans and their family members have given to our country and we support the hiring of returning Service Members and military spouses. If you are a Veteran or wounded warrior and would like assistance with the employment process at SABG, please contact our Recruiting team at [e-mail].

FOR PERSONS WITH DISABILITIES

If you are a person with a disability or a disabled Veteran and are applying for a job with SABG, we would like to ensure your application process goes as smoothly as possible. If because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process please contact our Recruiting team at [e-mail] and let us know the nature of your request and your contact information.

Job Link: https://secure.entertimeonline.com/ta/SABGLLC.careers?ShowJob=906115457

SALARY RANGE

$115,000 - $136,000

Compensation at SABG is determined based on factors such as the role's requirements, education, certifications, skills, experience, geographic location, and market conditions. Final compensation is based on the specific qualifications and circumstances of each candidate.

SABG is an Equal Opportunity/Affirmative Action Employer

Minorities/Women/Veterans/Disabled