Senior Executive Assistant

Strategic Alliance Business Group (SABG); El Segundo (CA); On-site; USD 115,000 - 136,000; Full time

Job summary

SABG in El Segundo, CA seeks a Senior Executive Assistant to provide high-level administrative support to U.S. Space Force leadership and program offices.

The role requires handling confidential information and coordinating complex schedules in a fast-paced environment. The successful candidate will manage calendars, prepare briefings and documents, coordinate travel, and facilitate communications across government, contractors, and mission partners, with strict discretion and adherence to

Qualifications

• 20+ years of relevant experience supporting senior government or corporate leadership.
• Bachelor's degree is required.
• Experience using the Defense Travel System (DTS) to coordinate official Government travel.

Responsibilities

• Provide high-level executive and administrative support to senior Government leadership.
• Manage calendars, meetings, and engagements.
• Coordinate travel, meetings, and required materials.
• Prepare correspondence, briefings, and presentations.
• Track taskers, suspense dates, and responses.
• Maintain organized files and documentation.
• Handle sensitive and classified information with discretion.
• Support preparation for senior-level meetings and engagements.

Skills

Organizational skills

Written communication

Discretion

Problem solving

Time management

Prioritization

Professionalism

Education

Bachelor's degree

Tools

DTS

MS Office

Job description

Brief Description

SABG is seeking an experienced Senior Executive Assistant to provide high-level administrative and executive support to U.S. Space Force leadership and program organizations in El Segundo, California. The Senior Executive Assistant will support the day-to-day operations of senior Government personnel by managing schedules, coordinating meetings and engagements, preparing correspondence and briefing materials, tracking taskers and suspense requirements, and facilitating communication across Government organizations, contractors, and mission partners. The ideal candidate will be highly organized, detail-oriented, discreet, and capable of independently managing multiple priorities in a fast-paced, classified environment.

This position is contingent upon contract award.

Travel: N/A

JOB TITLE: Senior Executive Assistant

CLEARANCE: TS/SCI

LOCATION: El Segundo, CA

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provide comprehensive administrative and executive support to senior Government leadership and program personnel
• Manage calendars, schedules, meetings, appointments, and executive engagements
• Coordinate meetings and events, including agendas, invitations, logistics, attendance, and required materials
• Prepare, format, proofread, and distribute correspondence, briefings, reports, memoranda, presentations, and other executive-level documents
• Track workflow taskers, action items, suspense dates, and required responses to ensure timely completion
• Coordinate information and actions across Government organizations, contractors, and mission partners
• Maintain organized electronic and physical files, records, correspondence, and administrative documentation
• Support preparation for senior-level meetings, reviews, briefings, and leadership engagements
• Monitor incoming requests and correspondence, determine appropriate routing, and follow up on outstanding actions
• Assist with travel coordination, visit requests, meeting logistics, and other executive support requirements
• Handle sensitive and classified information with appropriate discretion and in accordance with applicable security procedures
• Develop and maintain trackers, spreadsheets, contact lists, status reports, and other administrative management tools
• Use Microsoft Office Suite to prepare professional-quality documents, presentations, spreadsheets, and correspondence
• Independently prioritize competing requirements, anticipate administrative needs, and resolve routine issues with minimal supervision
• Perform other administrative and executive support duties as required to support the mission

SUPERVISION: This position has no supervisory responsibilities.

Education And Experience

• 20+ years of relevant experience providing executive, administrative, or program support to senior government or corporate leadership
• Bachelor's degree required; candidates with one year of college and 25+ years of executive administration experience will also be considered
• Experience using the Defense Travel System (DTS) to coordinate and manage official Government travel requirements
• Demonstrated experience managing calendars, coordinating meetings, tracking taskers and suspense requirements, and supporting senior-level engagements
• Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities simultaneously
• Strong written and verbal communication skills, including the ability to prepare and edit professional correspondence and executive-level materials
• Ability to independently manage assigned responsibilities, anticipate requirements, and meet deadlines with minimal supervision
• Demonstrated ability to handle sensitive and classified information with discretion and professionalism
• Ability to work effectively in a fast-paced, highly collaborative environment supporting classified space programs

Computer Skills

• Skills in operating a personal computer and standard office equipment
• Must have proficiency in a variety of computer software applications in word processing, spreadsheets, and database (MS Office: Word, Excel, PowerPoint, Outlook)
• Proficiency with the Defense Travel System (DTS) for coordinating and managing official Government travel requirements

COMPETENCIES:

• Problem Solving - Identifies and resolves problems promptly; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem-solving situations; and uses reason even when dealing with emotional topics
• Written Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; and able to read and interpret written information
• Diversity - Shows respect and sensitivity for cultural differences, and promotes a harassment-free environment
• Ethics - Treats people with respect; keeps commitments; Inspires the trust of others; works with integrity and ethically; and upholds organizational values
• Planning/Organizing - Prioritize and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks if needed; and develops realistic action plans
• Professionalism - Tactfully approaches others; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments

LANGUAGE SKILLS:

Ability to read, analyze, and interpret governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.

MATHEMATICAL SKILLS:

Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY:

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to question activities and issues in all functional areas and make sound business decisions based on that data.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk, and hear. The employee is regularly required to write and type on a computer. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; climb, or balance and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Job duties are performed in a manufacturing/office environment utilizing standard office equipment such as a computer, photocopier, and telephone. The noise level in the work environment is usually low to moderate.

FOR OUR SERVICE MEMBERS AND VETERANS:

SABG values the service Veterans and their family members have given to our country and we support the hiring of returning Service Members and military spouses. If you are a Veteran or wounded warrior and would like assistance with the employment process at SABG, please contact our Recruiting team at [e-mail].

FOR PERSONS WITH DISABILITIES:

If you are a person with a disability or a disabled Veteran and are applying for a job with SABG, we would like to ensure your application process goes as smoothly as possible. If because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process please contact our Recruiting team at [e-mail] and let us know the nature of your request and your contact information.

SALARY RANGE: $115,000-$136,000

SABG is an Equal Opportunity/Affirmative Action Employer

Minorities/Women/Veterans/Disabled