Executive Assistant

Metcalf Search; Dublin (OH); On-site; USD 42,000 - 62,000; Full time

Job summary

Metcalf Search, a different kind of real estate team based in Columbus, serves families across Central Ohio as consultants first, agents second. We educate before we sell, advise rather than pressure, and provide honest guidance so clients make confident decisions.

We treat every client like family and every transaction as the start of a lasting relationship. As the team’s administrator, you’ll run the day-to-day for a small team, prep appointments, manage listings progress, own the database

Qualifications

• Experience as assistant, coordinator, or office manager.
• Real estate, title, mortgage, or closing experience is a plus.
• Fast learner of new software.
• Detail oriented with consistent accuracy.
• Professional writing for the team.
• Ability to manage six deadlines.

Responsibilities

• Run the day for a small real estate team so the agents stay in front of clients instead of in front of a screen.
• Prep every appointment: the file, the comps, the questions, the follow up.
• Keep listings moving from signed to sold: paperwork, photography, sign install, showing feedback, deadlines nobody else is watching.
• Own the database. Roughly 30 personal touches a week to the people who send this team business.
• Plan and run four client events a year, start to finish.
• Manage the vendor bench: lenders, title, inspectors, stagers, photographers.

Skills

Assistant experience

Office management

Organizational skills

Written communication

Deadline management

Vendor management

Job description

We are a different kind of real estate team, based in Columbus and serving families throughout Central Ohio. We are consultants first, agents second.

We believe every real estate decision should begin with a bigger conversation. We take the time to understand what our clients want their lives to look like, what matters most to them and what they want to accomplish financially. Then we help them reverse-engineer a smart real estate strategy to get there, sometimes opening their eyes to new possibilities and other times helping them recognize when a move isn't the right one.

We educate before we sell, advise rather than pressure and provide the honest guidance our clients need to make confident decisions. We treat every client like family and every transaction as the beginning of a lasting relationship. We are growing, on purpose, with people who believe success and making a meaningful difference can go hand in hand.

What You’ll Do

• Run the day for a small real estate team so the agents stay in front of clients instead of in front of a screen
• Prep every appointment: the file, the comps, the questions, the follow up
• Keep listings moving from signed to sold: paperwork, photography, sign install, showing feedback, deadlines nobody else is watching
• Own the database. Roughly 30 personal touches a week to the people who send this team business
• Plan and run four client events a year, start to finish
• Manage the vendor bench: lenders, title, inspectors, stagers, photographers

What You’ll Bring

• You have run someone else’s day before: assistant, coordinator, office manager, or the person at a small company who quietly holds it all together
• Real estate, title, mortgage, or closing experience is a plus, not a requirement
• You learn new software fast and do not need it explained twice
• Detail oriented in a way that shows up in other people’s work, not just your own
• Writing that sounds like a professional, because you will be writing on the team’s behalf
• Organized enough to hold six moving deadlines without a rescue