Executive Assistant

Prolacta Bioscience; Duarte, California, Manhattan Beach (CA, MO, CA); On-site; USD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a passionate Executive Assistant to join their Administration team. This entry-level role offers a unique opportunity to contribute to the growth of the organization while developing professional skills. Responsibilities include providing administrative support, coordinating projects, and maintaining office organization. The company values employee health and well-being, offering comprehensive benefits and a supportive culture. If you're eager to learn and make a difference in a meaningful mission, this role is perfect for you.

Benefits

100% healthcare coverage

401(k) match

Four weeks PTO

Generous time-off program

Employee affinity groups

Volunteer time off

Access to educational opportunities

Qualifications

• Bachelor's Degree with a minimum 3.0 GPA.
• Willingness to learn new skills and adapt.

Responsibilities

• Provide administrative support to the Executive team.
• Maintain organization and cleanliness of office areas.
• Assist in planning and organizing company events.

Skills

Problem solving skills

Knowledge of Excel

Knowledge of PowerPoint

Knowledge of Word

Knowledge of Microsoft Teams

Knowledge of Outlook

Education

Bachelor's Degree

Tools

Microsoft Project

Job description

Do you want to contribute to a larger purpose to save the lives of infants in the NICU? This is Prolacta Bioscience's mission! Take a look at this opportunity with our Administration team, which is seeking a passionate individual, to fill the role of our Executive Assistant. This entry level role will work on a variety of moderately complex projects providing administrative support for the organization.

Who Is Prolacta Bioscience?
We give babies a brighter future by unlocking the biological power of human milk. Established in 1999, Prolacta Bioscience is a privately held life sciences company that has touched the lives of more than 100,000 premature infants globally. Prolacta is the world's leading hospital provider of 100% human milk- based nutritional products. Based in Southern California, we employ more than 300 people globally, many of whom have dedicated their lives to neonatal care.
For more information, please visit www.prolacta.com

How you will contribute
This role will provide you with the opportunity to contribute to the growth of our organization and develop your professional skills by...
Acting as personal assistant to Executive team members

* Performs usual administrative duties such as typing, filing, scheduling, calendar management, expense reporting, arranging meetings, travel, etc.

* Answers and appropriately routes inbound phone calls, greets all guests and visitors, and ensures company protocols are followed

* Providing project coordination, and planning support to the Manufacturing and Quality Departments

* Maintains inventory of general office supplies. Anticipates office needs, place and expedite orders when necessary.

* Assists with planning and organizing all companywide events and meetings

* Scribes for company meetings as needed.

* Arranges travel schedules and reservations

* Maintains organization and cleanliness of common areas of the office including the conference rooms, break rooms, and supplies room

* Assists in preparation and editing of correspondence, reports, and presentations

* Maintains confidentiality and sensitivity of documents, information, and interactions

* Runs company errands as required

* Collects, analyzes, and summarizes information as needed

* Researches a variety of issues and work on special projects

What you bring to the role
* Bachelor's Degree with minimum 3.0 GPA
* Willingness to learn new skills
* Problem solving skills
* Knowledge of Excel, PowerPoint, Word, Project, Microsoft Teams and Outlook

How Prolacta benefits you
To drive the personal growth and business impact of our employees, we're committed to developing a supportive and enriching culture for everyone. From up to 100% healthcare coverage starting on your first day, to 401(k) match, we value our employees' health and financial wellbeing. We offer four weeks PTO during your first year of employment and support our new parents with a generous time-off program. We encourage employees to participate in our employee affinity groups, take volunteer time off, and provide access to different educational opportunities.

What else do you need to know
Location: City of Industry and Duarte offices
Schedule: Monday - Friday 8am to 5pm
Travel: Minimal travel
FLSA: Non-Exempt

Depending on your residential location certain laws might regulate the way Prolacta manages applicant data. California Residents, please review our Privacy Notice for California Employees and Job Applicants for further information, this can be found on Prolacta.com on www.prolacta.com . By submitting your application, you are agreeing and acknowledging that you have read and understand the above notice.

Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to effectively communicate (e.g., talking/ hearing), walk, sit, use hands and fingers to handle, feel and reach things. The employee is occasionally required to taste, smell, stoop, kneel, crouch or crawl. Employee will frequently lift and/or move up to 25 lbs. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus.
Sedentary to light work; repetitive motions; pushing; pulling; visual acuity to prepare and analyze data and figures, transcribe, view a computer terminal.

EEO Statement
"Prolacta Bioscience, Inc. is an Equal Employment Opportunity Employer." Prolacta Bioscience, Inc. is committed to a proactive program of affirmative action and diversity development. The Company will continue to recruit, hire, train, and promote into all job levels without regard to race, religion, gender, marital status, familial status, national origin, age, mental or physical disability, sexual orientation, gender identity, source of income, or veteran status.

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