Administrative Assistant - Medication Management (Remote)

Easy Recruiter; Westminster (CA); Remote; USD 40,000 - 60,000; Full time

Job summary

An innovative firm is seeking an Administrative Assistant for Medication Management to support project management and handle essential office duties. This role involves organizing meetings, managing billing, and ensuring smooth project handoffs. The ideal candidate will possess strong MS Office skills and have a knack for data entry. Join a dynamic team that values collaboration and offers a comprehensive benefits package, including medical insurance and 401k matching. If you're looking to make an impact in a supportive environment, this opportunity is perfect for you!

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Tuition Reimbursement

Disability Insurance

401k Matching (up to 8%)

Qualifications

• Associates degree or 2 years of office experience required.
• Experience with MS Office is essential.

Responsibilities

• Handle office management functions and support project management.
• Perform data entry and generate reports as needed.

Skills

MS Office (Word, Excel, Outlook)

Data Entry

Project Management Support

Education

Associates Degree

2+ years of general office experience

Tools

SharePoint

SmartBid

Newforma

SAP

Smartsheet

Bluebeam

Job description

About the job Administrative Assistant - Medication Management (Remote)

The Administrative Assistant will handle basic office management functions (coding general office billing, ordering office supplies, organizing meetings and company events, etc.), as well as support the project management team with data entry, setting up project hand off meetings, compiling of project submittal and close out packages, minor project communications, report generation and compiling, and other tasks as needed.

Short Facts

• Westminster, CA, USA
• Project Management
• Permanent Position
• General office duties including but not limited to : communicating with service providers, invoice processing, office supply ordering, organizing of internal / external meetings, and company events.
• Support of project management team located in regional offices with the compilation of project submittal and close out packages, setting up and facilitating project hand off meetings, as well as minor communications as needed.
• Data entry of new project bookings into SharePoint, SmartBid and Newforma software platforms.
• Take meeting minutes as needed on conference calls and / or in person meetings as required.
• Generate daily, weekly, monthly reporting (and compile) as needed for the director of project management and project managers.
• Performs other duties, as assigned.

Your competence

• Associates degree or a minimum of 2 years of general office experience.
• Experience working with MS Office (primarily Word, Excel, & Outlook)

Desirable, but not Essential :

• Previous experience working for a general contractor and / or mechanical subcontractor.
• Previous experience working with SAP, SmartBid, Smartsheet, Bluebeam, and / or Newforma applications.

Salary range for this position is $40,000 - $60,000. Salary will be commensurate with experience and skillset. We offer a comprehensive benefits package including medical / dental / vision insurance, tuition reimbursement, disability, 401k matching (up to 8%).