Executive Assistant

Duly Health and Care; Downers Grove (IL); On-site; USD 62,000 - 90,000; Full time

Benefits offered by this job

Healthcare benefits

Mental health benefit

Life and disability insurance

Tuition reimbursement

401(k) match

Volunteer time off

Parental leave

Adoption/surrogacy support

Job summary

Duly Health and Care is seeking a highly organized, proactive Executive Assistant to support three senior leaders in a fast-paced healthcare setting. You will manage complex calendars, coordinate meetings and travel, and drive executive effectiveness across the organization.

The role requires anticipatory planning, impeccable discretion, and the ability to partner across physicians, operational leaders, and staff to keep priorities on track. Flexibility for off-hours may be needed.

Qualifications

• 5+ years of executive support experience, preferably supporting senior leadership.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to operate independently and proactively in a fast-paced environment.
• Strong critical thinking, problem-solving, and follow-through skills.
• High level of professionalism, discretion, and accountability.

Responsibilities

• Manage complex executive calendars, meetings, travel, and shifting priorities.
• Coordinate leadership meetings, agendas, materials, action items, and follow-up.
• Proactively identify gaps, anticipate needs, and drive work forward with limited direction.
• Track priorities, commitments, and deliverables to ensure timely completion.
• Help hold stakeholders accountable for follow-through and execution.
• Draft professional communications and maintain strict confidentiality.

Skills

Executive support

Organizational skills

Communication skills

Independent worker

Problem solving

Discretion

Tools

Microsoft Office

Outlook

Job description

If you are a current Duly/SBC/QMG employee, please apply through the Internal Career Site.At Duly Health and Care, you are supported to do your best work and make a meaningful impact every day. You will be part of a collaborative, physician-led team that works as one and puts patients at the center of everything we do.With a connected network of providers, care teams, and services across primary and specialty care, surgery centers, imaging, lab, and therapy, you are part of a system designed to deliver high-quality, coordinated care. Together, we create an environment where you can grow, contribute, and help improve the experience and outcomes for every patient we serve.Benefits:• Comprehensive medical, dental, and vision benefits that include healthcare navigation assistance.• Access to a mental health benefit at no cost.• Employer provided life and disability insurance.• $5,250 Tuition Reimbursement per year.• Immediate 401(k) match.• 40 hours paid volunteer time off.• A culture committed to community engagement and social impact.• Up to 12 weeks parental leave at 100% pay and a financial benefit for adoption and surrogacy for non-physician team members once eligibility requirements are met.Duly Health and Care is seeking a highly organized, proactive, and adaptable Executive Assistant to support three senior leaders. This individual will serve as a strategic partner to leadership by managing complex schedules, driving follow-through on priorities, coordinating meetings and travel, and helping increase executive effectiveness across a fast-paced healthcare environment.This role requires a high level of ownership, professionalism, responsiveness, and sound judgment. The ideal candidate can anticipate needs, manage competing priorities, communicate effectively with leaders across the organization, and create structure in a dynamic environment.Due to schedules, leadership meetings, and organizational events, this position will require flexibility to often work early mornings, evenings, and other off-hours as business needs arise.Key ResponsibilitiesManage complex executive calendars, meetings, travel, and shifting prioritiesCoordinate leadership meetings, agendas, materials, action items, and follow-upProactively identify gaps, anticipate needs, and drive work forward with limited directionTrack priorities, commitments, and deliverables to ensure timely completionHelp hold stakeholders accountable for follow-through and executionTriage requests and help prioritize competing demandsDraft professional communications and maintain strict confidentialityServe as a liaison across physicians, operational leaders, staff, and external partnersAttend meetings as needed to gather information, escalate issues, and support leadership effectivenessSupport leadership events and special projectsQualifications5+ years of executive support experience, preferably supporting senior leadershipExceptional organizational skills and attention to detailStrong written and verbal communication skillsAbility to operate independently and proactively in a fast-paced environmentStrong critical thinking, problem-solving, and follow-through skillsHigh level of professionalism, discretion, and accountabilityStrong proficiency with Microsoft Office Suite and OutlookThe ideal candidate will demonstrate:Proactive Ownership & Independent ExecutionOperates effectively with limited directionAnticipates needs, identifies gaps, and proactively drives work forwardBrings solutions, recommendations, and next steps rather than waiting for instructionComfortably manages projects and resolves issues independently when appropriateFollow-Up, Follow-Through & Organizational EffectivenessHighly organized, detail-oriented, and dependableEnsures priorities, commitments, and action items are tracked through completionMaintains meeting notes, action-item trackers, and coordinated follow-upHolds stakeholders accountable while ensuring deadlines and commitments are metEnsures communications and deliverables are completed without requiring repeated follow-upStrategic Partnership & Leadership LeverageActs as a trusted extension of the leadership teamHelps increase executive effectiveness and organizational capacityAttends meetings when appropriate to gather information, escalate issues, and provide perspectiveHelps prioritize competing demands and keeps leaders focused on strategic prioritiesServes as the “eyes and ears” of leadership across the organizationJudgment, Communication & Relationship ManagementQuickly understands priorities and exercises strong judgmentAppropriately triages requests and competing demandsDemonstrates professionalism, discretion, and service-oriented leadershipBuilds strong relationships with physicians, operational leaders, staff, and external stakeholdersRepresents leadership with confidence, responsiveness, and professionalismThe compensation for this role includes a base pay range of $ 62K-90K with the actual pay determined by factors such as skills, experience, education, certifications, geographic location, and internal equity. Additional compensation may be available through shift differentials, bonuses, and other incentives. Base pay is only a portion of the total rewards package.Artificial Intelligence DisclosureArtificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.