Executive Assistant

Midwest Physicians Administrative Services, LLC dba Duly Health and Care; Saint Paul (MN); Presencial; USD 62.000 - 90.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical coverage

Dental coverage

Vision coverage

Mental health benefit

Life insurance

Disability insurance

Tuition reimbursement

401(k) match

Volunteer time off

Parental leave

Adoption/surrogacy benefit

Descripción de la vacante

Duly Health and Care is seeking a highly organized Executive Assistant to support three senior leaders within a fast-paced healthcare environment. You will manage calendars, coordinate meetings and travel, and drive follow-through on priorities.

The role requires ownership, professionalism, responsiveness, and sound judgment, with flexibility for early mornings, evenings, and occasional off-hours. The ideal candidate will anticipate needs, communicate effectively with leaders across the

Formación

• 5+ years of executive support experience, preferably supporting senior leadership.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to operate independently in a fast-paced environment.
• Strong critical thinking and follow-through skills.
• High professionalism, discretion, and accountability.
• Proficiency with Microsoft Office Suite and Outlook.

Responsabilidades

• Manage complex executive calendars, meetings, travel, and shifting priorities.
• Coordinate leadership meetings, agendas, materials, action items, and follow-up.
• Proactively identify gaps, anticipate needs, and drive work forward with limited direction.
• Track priorities, commitments, and deliverables to ensure timely completion.
• Help stakeholders stay accountable for follow-through and execution.
• Triage requests and help prioritize competing demands.
• Draft professional communications and maintain confidentiality.
• Serve as liaison across physicians, operational leaders, staff, and external partners.
• Attend meetings as needed to gather information and support leadership effectiveness.
• Support leadership events and special projects.

Conocimientos

Executive support

Organizational skills

Communication

Independent work

Problem solving

Discretion

MS Office/Outlook

Descripción del empleo

Benefits

• Comprehensive medical, dental, and vision benefits that include healthcare navigation assistance.


• Access to a mental health benefit at no cost.


• Employer provided life and disability insurance.


• $5,250 Tuition Reimbursement per year.


• Immediate 401(k) match.


• 40 hours paid volunteer time off.


• A culture committed to community engagement and social impact.


• Up to 12 weeks parental leave at 100% pay and a financial benefit for adoption and surrogacy for non-physician team members once eligibility requirements are met.

Duly Health and Care is seeking a highly organized, proactive, and adaptable Executive Assistant to support three senior leaders. This individual will serve as a strategic partner to leadership by managing complex schedules, driving follow-through on priorities, coordinating meetings and travel, and helping increase executive effectiveness across a fast-paced healthcare environment. This role requires a high level of ownership, professionalism, responsiveness, and sound judgment. The ideal candidate can anticipate needs, manage competing priorities, communicate effectively with leaders across the organization, and create structure in a dynamic environment. Due to schedules, leadership meetings, and organizational events, this position will require flexibility to often work early mornings, evenings, and other off-hours as business needs arise.

Key Responsibilities

• Manage complex executive calendars, meetings, travel, and shifting priorities


• Coordinate leadership meetings, agendas, materials, action items, and follow-up


• Proactively identify gaps, anticipate needs, and drive work forward with limited direction


• Track priorities, commitments, and deliverables to ensure timely completion


• Help hold stakeholders accountable for follow-through and execution


• Triage requests and help prioritize competing demands


• Draft professional communications and maintain strict confidentiality


• Serve as a liaison across physicians, operational leaders, staff, and external partners


• Attend meetings as needed to gather information, escalation issues, and support leadership effectiveness


• Support leadership events and special projects

Qualifications

• 5+ years of executive support experience, preferably supporting senior leadership


• Exceptional organizational skills and attention to detail


• Strong written and verbal communication skills


• Ability to operate independently and proactively in a fast-paced environment


• Strong critical thinking, problem-solving, and follow-through skills


• High level of professionalism, discretion, and accountability


• Strong proficiency with Microsoft Office Suite and Outlook

The ideal candidate will demonstrate

• Proactive Ownership & Independent Execution


• Operates effectively with limited direction


• Anticipates needs, identifies gaps, and proactively drives work forward


• Brings solutions, recommendations, and next steps rather than waiting for instruction


• Comfortably manages projects and resolves issues independently when appropriate


• Follow-Up, Follow-Through & Organizational Effectiveness


• Highly organized, detail-oriented, and dependable


• Ensures priorities, commitments, and action items are tracked through completion


• Maintains meeting notes, action-item trackers, and coordinated follow-up


• Holds stakeholders accountable while ensuring deadlines and commitments are met


• Ensures communications and deliverables are completed without requiring repeated follow-up


• Strategic Partnership & Leadership Leverage


• Acts as a trusted extension of the leadership team


• Helps increase executive effectiveness and organizational capacity


• Attends meetings when appropriate to gather information, escalation issues, and provide perspective


• Helps prioritize competing demands and keeps leaders focused on strategic priorities


• Serves as the \"eyes and ears\" of leadership across the organization


• Judgment, Communication & Relationship Management


• Quickly understands priorities and exercises strong judgment


• Appropriately triages requests and competing demands


• Demonstrates professionalism, discretion, and service-oriented leadership


• Builds strong relationships with physicians, operational leaders, staff, and external stakeholders


• Represents leadership with confidence, responsiveness, and professionalism

The compensation for this role includes a base pay range of $ 62K-90K with the actual pay determined by factors such as skills, experience, education, certifications, geographic location, and internal equity. Additional compensation may be available through shift differentials, bonuses, and other incentives. Base pay is only a portion of the total rewards package.

Artificial Intelligence Disclosure

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.

Let's start with what matters. People. Purpose. Care. At Duly Health and Care, we believe healthcare works best when it’s personal, connected, and led by people who truly care. We are a physician-led medical group built on trusted relationships, teamwork, and a shared commitment to putting patients first in every decision we make. Our team members are caregivers, collaborators, problem-solvers, and leaders. Together, we show up with compassion, act with purpose, and take ownership of the care we deliver and the experience we create. Whether you're caring directly for patients or supporting the teams who do, your role matters here, and your voice is valued. We listen with intention, work as one, and challenge ourselves to keep improving, not for recognition, but because our patients, families, and communities count on us. Innovation at Duly isn’t about chasing what’s next for its own sake. It’s about finding better ways to deliver high-quality, affordable, and accessible care, today and into the future. If you're looking for meaningful work, supportive teammates, and the opportunity to help shape the future of care while staying grounded in compassion and community, you'll find your place at Duly.