Executive Assistant

Joint Research and Development; Dover (NJ); On-site; USD 40,000 - 65,000; Full time

Job summary

An established industry player is seeking a dedicated Executive Assistant to provide essential administrative support to military programs at Picatinny Arsenal, NJ. This full-time role involves managing a variety of tasks, including coordinating meetings, preparing documentation, and ensuring compliance with Army regulations. The ideal candidate will possess strong customer service and communication skills, along with a solid understanding of Microsoft Office and travel systems. Join a company that values its employees and offers generous benefits, including health insurance and paid time off, while contributing to impactful defense projects.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

401K Plan

Tuition Reimbursement

Flexible Spending Accounts

Qualifications

• 5+ years of experience in administrative support roles.
• Fluent in reading, writing, and speaking English.
• Basic knowledge of computer-based information systems.

Responsibilities

• Provide senior-level administrative support to military programs.
• Coordinate meetings, travel arrangements, and documentation.
• Prepare daily accountability reporting for higher headquarters.

Skills

Administrative Support

Customer Service Skills

Microsoft Office

Communication Skills

Time Management

Education

High School Diploma

Tools

Defense Travel System (DTS)

SAP

Job description

JRAD is seeking candidates for an Executive Assistant (EA) to provide subcontract support services to the US Army Project Manager Combat Ammunitions Systems (PM CAS). This full- time position is located Picatinny Arsenal, NJ.

POSITION SUMMARY / HIGHLIGHTS:

Provide senior-level administrative support to the Joint Program Executive Office for Ammunition & Armaments (JPEO A&A). This position is located at Picatinny Arsenal in support of mortar and artillery programs. Tasks may include reviewing acquisition documents, preparing briefing charts, attending technical integrated product teams (IPT) meetings on programs and preparing meeting minutes and actions; coordination and supporting Government activities including meetings, conferences, etc. Prepare daily accountability reporting for aggregation and submittal to higher headquarters, assist personnel in completing timekeeping records and alert certifying officials of any potential issues, needed certifications, or out of cycle processing. These tasks require a working knowledge of software application programs, such as MS Office, Windows, and SAP applications or equivalent/successor programs.

Roles/Responsibilities:

• Provide administrative to support PM CAS PdM Precision Fires & Mortars (PdM PFM) and PD Joint Services (PD JS). This includes administrative support to the Product Manager, deputy, Artillery, Mortars, and Precision Systems (AMPS), military personnel and staff.
• Prepare security clearance requests, training requests, travel claims, visitor passes, briefing materials, reports, other forms and correspondence.
• Review, prepare and distribute documentation in accordance with (IAW) Army regulations and policies to the JPEO A&A/PM CAS/PdM PFM community.
• Assure that the content of all official correspondence is consistent with JPEO A&A/PM/PdM mission, goals and objectives ensuring clarity, completeness, grammatical and procedural correctness and conformance to regulation and command standards.
• Serve as point of contact for coordinating calendars, meeting arrangements, reserving conference rooms and scheduling activities.
• Review, analyze and distribute JPEO A&A/PM CAS/PdM PFM policies and guidelines.
• Prepare daily accountability reporting for aggregation and submittal to higher headquarters, assist personnel in completing timekeeping records and alert certifying officials of any potential issues, needed certifications, or out of cycle processing.
• Create CONUS and OCONUS travel orders using the Defense Travel System (DTS) for Government civilians and military personnel and making hotel, rental vehicle, and flight reservations. All individuals must be qualified and experienced in DTS.
• Collect and maintain travel records in compliance with the PM CAS Travel Policy.
• Complete travel vouchers and reconcile Government Travel Charge Card.
• Originate and format certificates for units trained with Mortar Fire Control Systems.
• Oversee and review prepared reports to include Weekly Significant Activity Reports, Monthly Detailed Acquisition Reports, and Quarterly Matrix Ratings.
• Provide caller and visitor reception, asserting nature of call and business of visitors to determine which calls or visitors should be referred to the PM/DPM, to other staff members, or which can be handled personally.
• Coordinate attendance and correspondence for PdM bi-weekly staff meeting.
• Coordinate VTC's and organizing files to meet Army Records Information Management System (ARIMS) requirements using Standard Operating Procedures (SOP).
• Schedule, coordinate, and support monthly reviews.
• Enter New Equipment Training Survey responses into the database.
• Provide telephone coverage for PM CAS.
• Provide administrative assistance to other branches or divisions when executive assistants are absent.

Required Skills and Education:

• Minimum HS and 5 years comparable experience (adequate to accomplish position responsibilities).
• Capable of fluently reading, writing, and speaking the English language.
• Customer service skills including written and verbal communication skills.
• Basic knowledge of computer-based information system concepts.
  • Working knowledge and experience with Intel-based personal computers and network servers.
  • Familiarity with Microsoft Office Professional including Word, Excel, PowerPoint, Outlook)

Security Clearance:

• Secret Clearance required

When you work for JRAD you will never be just a number. We put people before profits!

JRAD is committed to the health and well-being of its employees. We offer more paid time off than the average company upon hire and the following benefits are available to all full-time employees:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life & Accidental Death and Dismemberment Insurance
• Section 125 Flexible Spending Accounts for unreimbursed medical & dependent day care
• Disability Insurance
• 401K Plan
• Tuition Reimbursement

JRAD is an Equal Opportunity Employer/Veterans/Disabled.

The JRAD salary range for this position is a general guideline only and not a guarantee of compensation or salary. There are many factors considered when determining the compensation provided in an offer. These factors include, but are not limited to position responsibilities, education, experience, knowledge, skills, and contract terms and conditions.

PLEASE NOTE: Once you apply, to ensure you continue to receive important updates on your application and status, please add JRAD to your approved email list and/or check your spam and junk mail often for updates.