Executive Assistant

Denver Museum of Nature & Science; Denver (CO); On-site; USD 44,000 - 48,000; Full time

Job summary

The Denver Museum of Nature & Science seeks an experienced Executive Assistant to partner with the Chief Development Officer. The role supports day-to-day operations, manages calendars, coordinates travel, and prepares materials for meetings and donors.

In this highly visible position, you’ll handle sensitive information, maintain external relationships, and assist with events and projects to move priorities forward smoothly. Monday–Friday, occasional evenings and weekends may be required.

Qualifications

• 5 years’ experience as an executive assistant.
• 5 years’ experience writing, copy editing, formatting, drafting agendas, correspondence, presentations, reports, and other written documents.
• Ability to work evenings, weekends and holidays as needed.

Responsibilities

• Directly supports Chief Development Officer in the Development Division.
• Manages CDO calendar, scheduling, and travel: enters appointments, sets-up and tracks meetings, and provides relevant prep materials and appropriate follow-up.
• Collaborates with Business Support Team to plan and direct all administrative, financial, and operational activities for the division.
• Maintains and fosters external relationships with donors and community leaders.
• Serves as board liaison with communication and assisting needs between Senior Leadership Team, Chief Development Officer, and Board.
• At the discretion of CDO, provides a range of assistance to team members to support donor engagement, trainings, information dissemination, including presentation preparation, research, and writing.

Skills

Calendar management

Executive support

Stakeholder communication

Event planning

Travel coordination

Document drafting

Education

High School Diploma

Job description

Are you the person who keeps everything moving - calendars organized, details handled, and important relationships supported? The Denver Museum of Nature & Science is looking for an Executive Assistant who thrives in a dynamic environment and brings sound judgment, professionalism, and a collaborative spirit to their work.

In this highly visible role, you’ll serve as a trusted partner to the Chief Development Officer and help support the Development Division’s day-to-day operations. You’ll coordinate a complex calendar, prepare leaders for meetings, communicate with donors and community partners, support the Museum’s Board, assist with special events and projects, and help ensure priorities move forward smoothly.

This is an opportunity to put your organizational talents to work in a place with a meaningful mission. If you anticipate needs, handle sensitive information with discretion, build strong relationships, and take pride in creating order behind the scenes, you can help the Museum inspire our community’s passion for nature and science.

Job Class: Full Time
Hiring Range: $32-$35/hour
Work Schedule: Monday - Friday, with the ability to work evenings, weekends and holidays as needed.
Direct Reports: 0

Essential Duties

• DirectlysupportsChief Development Officer in the Development Division.
• Manages CDO calendar, scheduling, and travel: enters appointments, sets-up and tracks meetings, and provides relevant prep materials and appropriate follow-up.
• Collaborates with Business Support Team to plan and direct all administrative, financial, and operational activities for the division.
• Manages multiple tasks and responsibilities simultaneously and meets relevant deadlines.
• Maintains and fosters external relationships with donors and community leaders.
• Serves as board liaison with communication and assisting needs between Senior Leadership Team, Chief Development Officer, and Board.
• At the discretion of CDO, provides a range of assistance to team members to support donor engagement, trainings, information dissemination, including presentation preparation, research, and writing.

Minimum Qualifications/Requirements

• High School Diploma or equivalent.
• 5years’ experience as an executive assistant.
• 5 years’ experience writing, copy editing, formatting, drafting agendas, correspondence, presentations, reports, and other written documents.
• Ability to work evenings, weekends and holidays as needed.

Ideal Candidate Will Be/Have

• Ability to anticipate needs
• Event planning and project management experience
• Experience with high-level executives
• High attention to detail
• Able to lead by example