Executive Assistant

Arrow Electronics; Denver (CO); Hybrid; USD 44,000 - 55,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

401k with Matching Contributions

Disability Insurance

HSA/HRA Options

Paid Time Off

Tuition Reimbursement

Growth Opportunities

RTD Passes

On-site Café

Gym access

Job summary

Arrow Electronics seeks an experienced Executive Assistant to support senior leaders in a dynamic, fast-paced environment. You will manage calendars, coordinate travels, prepare reports, and handle confidential information with discretion.

The role requires strong MS Office skills, exceptional communication, and robust organizational abilities. Enjoy a hybrid schedule with three days in the office and two remote days, plus comprehensive benefits.

Qualifications

• 5+ years of experience as an Executive Assistant in a fast-paced environment.
• Expert use of Microsoft Office (PowerPoint, Word, Excel, Outlook, Teams).
• Ability to learn internal systems quickly and accurately.
• Excellent verbal and written communication and customer service mindset.
• Strong attention to detail and exceptional organization.
• Ability to maintain confidentiality.

Responsibilities

• Prepare, compile, and initiate presentation materials, reports and correspondence.
• Manage executive calendars and arrange appointments, travel itineraries.
• Process purchase orders and invoices in the Oracle procurement system.
• Create accurate expense reports and manage receipts for events and travel.
• Coordinate in-person and virtual meetings, agendas, and related technology.
• Support project needs, including meeting minutes and follow-ups.
• Order office supplies and maintain records and documentation.

Job description

Position:

Executive Assistant

Job Description:

What You'll Be Doing

• Prepares, composes, and initiates presentation materials, reports, and correspondence.
• Manages executive calendars and arranges appointments, meetings, travel itineraries and related arrangements.
• Processes purchase orders/invoices through internal Oracle procurement system and monitors for completeness.
• Manages receipts for events, travel, etc. and creates accurate and timely expense reports.
• Organizes and coordinates in-person and virtual meeting arrangements, gathers topics and materials, creates agendas, and manages associated technology and related needs, including catering, Teams broadcasts, etc.
• Supports project-related needs, including meeting minutes/action items and follows up as needed.
• Orders office supplies and maintains appropriate records, files, and documentation.

What Are We Looking For?

• At least 5 years' experience as an Executive Assistant in a fast-paced environment
• Subject matter expert with Microsoft Office (PowerPoint, Word, Excel, Outlook, Teams) and other office technology
• Ability to learn, apply, and navigate through internal systems, technologies, processes and policies with speed and accuracy
• Excellent verbal and written communication skills, interpersonal skills, and customer service mentality
• Strong attention to detail
• Exceptional organization skills with ability to multi-task
• Ability to maintain confidentiality of sensitive information

Work Arrangement:

Hybrid: 3 days in office/2 days work from home

What's In It For You:

At Arrow, we recognize that financial rewards and great benefits are important aspects of an ideal job. That's why we offer competitive financial compensation, including various compensation plans and a solid benefits package.

• Medical, Dental, Vision Insurance
• 401k, With Matching Contributions
• Short-Term/Long-Term Disability Insurance
• Health Savings Account (HSA)/Health Reimbursement Account (HRA) Options
• Paid Time Off (including sick, holiday, vacation, etc.)
• Tuition Reimbursement
• Growth Opportunities
• Discounted RTD Passes, with convenient office location off RTD Light Rail (Dry Creek Exit)
• On-site Café with Catering Option for Busy Lifestyles
• 24/7/365 On-site Gym and Lockers, Free for Use to All Employees!
• Bike Racks
• And more!

Are you being referred to one of our roles? If so, ask your connection at Arrow about our Employee Referral Process!

Annual Hiring Range/Hourly Rate:

$32.45 - $39.66

Actual compensation offer to candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level. The pay ratio between base pay and target incentive (if applicable) will be finalized at offer.

Location:

US-CO-Denver, Colorado (Panorama Arrow Building)

Time Type:

Full time

Job Category:

Business Support

EEO Statement:

Arrow is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, gender, age, sexual orientation, gender identity, national origin, veteran or disability status. (Arrow EEO/AAP policy) (https://arrowelectronic.navexone.com/content/docview/?docid=516&app=pt&source=unspecified&public=true)

All Arrow job postings are for existing job vacancies . We anticipate this requisition will be open for a minimum of five days, though it may be open for a longer period of time. We encourage your prompt application.

In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Arrow Electronics, Inc.'s policy is to provide equal employment opportunities to all qualified employees and applicants without regard to race, color, religion, age, sex, marital status, gender identity or expression, sexual orientation, national origin, disability, citizenship, veran status, genetic information, or any other characteristics protected by applicable state, federal or local laws. Our policy of equal employment opportunity and affirmative action applies to all employment decisions personnel policies and practices, or programs.