Executive Assistant

Vantage Oleochemicals, Inc; Dallas (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

Vantage Oleochemicals, Inc is seeking an experienced Executive Assistant to support multiple senior leaders. The role involves managing calendars, scheduling meetings, and ensuring effective communication between executives and stakeholders.

The ideal candidate will have 5+ years of experience, a Bachelor's degree, and strong proficiency in Microsoft Office tools. The position requires exceptional judgment, discretion, and organizational skills to excel in a fast-paced environment.

Qualifications

• 5+ years of Executive Assistant experience supporting senior leaders.
• Advanced proficiency with Microsoft Office applications.
• Exceptional organizational and prioritization skills.

Responsibilities

• Manage calendars and schedule complex meetings.
• Act as primary contact between executives and stakeholders.
• Prepare and update presentations and reports.

Skills

Organizational skills

Communication skills

Proficiency in Microsoft Office

Judgment and discretion

Problem-solving mindset

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Job description

Company Overview

Brio Real Estate is a Blackstone Real Estate portfolio company focused on real estate credit. Brio supports Blackstone’s Real Estate Debt Strategies (BREDS) investments across the globe. The company provides support across corporate, transaction, and management services. BREDS manages over $76 billion of investor capital across high‑yield / opportunistic real estate credit funds, a publicly traded Mortgage REIT, and liquid securities strategies. BREDS is part of Blackstone Real Estate, the largest owner of commercial real estate worldwide.

Role Purpose

The Executive Assistant partners with multiple senior leaders to make their time, focus, and decisions more effective. The impact of this role comes from anticipating needs, removing friction, and ensuring priorities are executed smoothly, often before issues surface. Trusted with sensitive matters and complex logistics, the Executive Assistant brings clarity, follow‑through, and calm to a fast‑paced environment.

What you will do

• Serve as a trusted partner to senior leadership, managing calendars, scheduling complex meetings, and organizing executive priorities with precision and foresight.
• Act as a primary point of contact and communication bridge between executives, internal teams, and external stakeholders, maintaining strong relationships at all levels.
• Exercise excellent judgment and discretion, independently handling sensitive and confidential matters and managing issues addressed directly to executives.
• Anticipate executive needs through proactive thinking, keeping leaders informed of upcoming commitments, deadlines, and emerging priorities.
• Research, prioritize, and follow up on incoming requests and open items, ensuring timely resolution and clear accountability.
• Own deliverables end‑to‑end, drafting executive‑level correspondence, memos, agendas, and materials tied to decision‑making.
• Prepare and update presentations, reports, and briefing materials, including charts, tables, and graphs, using advanced Excel, PowerPoint, and other productivity tools.
• Maintain organized files, databases, and advanced spreadsheets to support executive operations and reporting needs.
• Coordinate complex domestic and international travel, prepare materials for travel‑related meetings, and process travel & expense reports accurately and efficiently.
• Process invoices and expenses, assessing purpose, securing approvals, and ensuring timely routing and payment.
• Prepare meeting agendas, notices, minutes, and follow‑ups, proactively tracking leadership commitments and action items.
• Demonstrate adaptability across different executive working styles, emotional intelligence, and professionalism under pressure.
• Uphold a best‑in‑class service mindset, combining reliability, attention to detail, and clear communication with a calm, composed approach.
• Continuously seek opportunities to improve processes and increase efficiency.

What you should have

• Bachelor’s degree or equivalent professional experience.
• 5+ years of Executive Assistant experience, preferably supporting senior leaders in a mid‑to‑large‑sized organization.
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and related office technologies.
• Exceptional organizational, prioritization, and follow‑through skills; executives trust without needing to verify.
• Strong written and verbal communication skills, including executive‑level correspondence.
• Proven ability to work autonomously while remaining a collaborative, highly reliable team partner.
• Professional, discreet, and service‑oriented with a forward‑looking, problem‑solving mindset.

EEO Statement

Brio Real Estate is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination against any applicant, employee, or other covered person based on any legally recognized basis, including, but not limited to: veteran status, uniformed servicemember status, race, color, caste, immigration status, religion, religious creed (including religious dress and grooming practices), sex, gender, gender expression, gender identity, marital status, sexual orientation, pregnancy (including childbirth, lactation or related medical conditions), age, national origin or ancestry, citizenship, physical or mental disability, genetic information (including testing and characteristics), protected leave status, domestic violence victim status, or any other consideration protected by federal, state or local law. We are committed to providing reasonable accommodations; if you need an accommodation to complete the application process, please email [e-mail].