Executive Assistant

Brio Real Estate, a Blackstone Portfolio Company; Dallas (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

Brio Real Estate, a Blackstone Portfolio Company, is looking for an Executive Assistant to support senior leaders based in Dallas. This full-time role requires independence and effective decision-making, managing calendars, communications, and complex logistics.

The ideal candidate will have over 5 years of Executive Assistant experience with strong organizational skills and proficiency in Microsoft Office tools. Candidates should be adaptable and service-oriented in a fast-paced environment.

Qualifications

• 5+ years of Executive Assistant experience, preferably in a mid-to-large-sized organization.
• Exceptional organizational, prioritization, and follow-through skills.
• Strong written and verbal communication skills, including executive-level correspondence.

Responsibilities

• Managing calendars and scheduling complex meetings.
• Acting as a primary point of contact and communication bridge.
• Coordinating complex domestic and international travel.

Skills

Organizational skills

Communication skills

Judgment and discretion

Technical proficiency

Proactive thinking

Education

Bachelor’s degree or equivalent professional experience

Tools

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Job description

Brio Real Estate is a Blackstone Real Estate portfolio company focused on real estate credit. Brio supports Blackstone’s Real Estate Debt Strategies ("BREDS") investments across the globe. The company provides support across key functions, including corporate, transaction, and management services. The critical infrastructure and capabilities Brio provides for BREDS allows for effective support in the management of its global portfolio.

Today, BREDS has more than $76 billion of investor capital across high yield / opportunistic real estate credit funds, a publicly traded Mortgage REIT, and liquid securities strategies. BREDS is part of Blackstone Real Estate, the largest owner of commercial real estate globally, owning and operating assets across every major geography and sector.

Role Purpose

The Executive Assistant partners with multiple senior leaders to make their time, focus, and decisions more effective. The impact of this role comes from anticipating needs, removing friction, and ensuring priorities are executed smoothly, often before issues surface. Trusted with sensitive matters and complex logistics, the Executive Assistant brings clarity, follow‑through, and calm to a fast‑paced environment.

This is a full‑time, Dallas‑based role with an in‑office expectation of four days per week requiring a high degree of independence, sound judgment, and consistent ownership of competing priorities.

What You Will Do

• Serve as a trusted partner to senior leadership, managing calendars, scheduling complex meetings, and organizing executive priorities with precision and foresight
• Act as a primary point of contact and communication bridge between executives, internal teams, and external stakeholders, maintaining strong relationships at all levels
• Exercise excellent judgment and discretion, independently handling sensitive and confidential matters and managing issues addressed directly to executives
• Anticipate executive needs through proactive thinking, keeping leaders informed of upcoming commitments, deadlines, and emerging priorities
• Research, prioritize, and follow up on incoming requests and open items, ensuring timely resolution and clear accountability
• Own deliverables end‑to‑end, drafting executive‑level correspondence, memos, agendas, and materials tied to decision‑making
• Prepare and update presentations, reports, and briefing materials, including charts, tables, and graphs, using advanced Excel, PowerPoint, and other productivity tools
• Maintain organized files, databases, and advanced spreadsheets to support executive operations and reporting needs
• Coordinate complex domestic and international travel, prepare materials for travel‑related meetings, and process travel & expense reports accurately and efficiently
• Process invoices and expenses, assessing purpose, securing approvals, and ensuring timely routing and payment
• Prepare meeting agendas, notices, minutes, and follow‑ups, proactively tracking leadership commitments and action items
• Demonstrate adaptability across different executive working styles, emotional intelligence, and professionalism under pressure
• Uphold a best‑in‑class service mindset, combining reliability, attention to detail, and clear communication with a calm, composed approach
• Continuously seek opportunities to improve processes and increase efficiency

What You Should Have

• Bachelor’s degree or equivalent professional experience
• 5+ years of Executive Assistant experience, preferably supporting senior leaders in a mid‑to large‑sized organization
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and related office technologies
• Exceptional organizational, prioritization, and follow‑through skills; executives trust without needing to verify
• Strong written and verbal communication skills, including executive‑level correspondence
• Proven ability to work autonomously while remaining a collaborative, highly reliable team partner
• Professional, discreet, and service‑oriented with a forward‑looking, problem‑solving mindset

EEO Statement

Brio Real Estate is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination against any applicant, employee, or other covered person based on any legally recognized basis, including, but not limited to: veteran status, uniformed servicemember status, race, color, caste, immigration status, religion, religious creed (including religious dress and grooming practices), sex, gender, gender expression, gender identity, marital status, sexual orientation, pregnancy (including childbirth, lactation or related medical conditions), age, national origin or ancestry, citizenship, physical or mental disability, genetic information (including testing and characteristics), protected leave status, domestic violence victim status, or any other consideration protected by federal, state or local law. We are committed to providing reasonable accommodations, if you need an accommodation to complete the application process, please email [e-mail]