Executive Assistant

Joss Search; Dallas (TX); On-site; USD 130,000 - 180,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Retirement plan

PTO

Discretionary bonus

Job summary

Joss Search is partnering with a global investment firm to recruit an Executive Assistant for the President. The role blends classic C-suite EA duties with complex international travel planning and light personal support.

The ideal candidate is polished, highly organized, and proactive, capable of anticipating needs and managing a demanding schedule with discretion and maturity. This is a high-expectation, high-touch role in a fast-paced environment.

Qualifications

• Experience supporting senior executives
• Discretion and high professionalism
• Strong calendar and travel coordination skills
• Ability to manage complex international travel

Responsibilities

• Manage a highly complex executive calendar and coordinate all professional commitments
• Track projects, prepare summaries, and ensure priorities are anticipated
• Provide high-quality note-taking and follow-up actions for meetings
• Exercise discretion; calendar access only, not email access
• Plan and execute extensive global travel focusing on convenience and comfort
• Ensure first-class travel standards and avoid logistical inefficiencies
• Ask thoughtful questions to clarify preferences and alignment
• Assist with personal administrative needs including vendor management and household coordination
• Interact with family members in a warm, professional manner occasionally

Job description

We’re partnering with a global alternative investment firm with a long‑tenured leadership team, an international footprint, and a reputation for rigorous research, disciplined risk management, and exceptionally high professional standards. The firm is known for its collaborative, thoughtful culture and its commitment to excellence across all functions. Employees enjoy a stable, well‑run environment where strong administrative talent is highly valued, and where EAs play a meaningful role in enabling the success of senior leadership.

THE ROLE

This is a high‑touch, fast‑paced Executive Assistant role supporting the President of the firm. The President is widely regarded as smart, kind, thoughtful, and wonderful to partner with. The role blends traditional C‑suite EA responsibilities with complex global travel management, project coordination, and light personal support.

The ideal candidate is polished, intellectually agile, and exceptionally organized—someone who thrives in a high‑expectation environment and stays several steps ahead. This is not a 24/7 role, but it does require maturity, responsiveness, and comfort supporting a senior executive with a demanding international schedule.

Key responsibilities include:

• Managing a highly complex calendar and serving as the central point of coordination for all professional commitments
• Tracking projects, preparing summaries, and ensuring top‑of‑mind priorities are always anticipated
• Providing high‑quality note‑taking and follow‑up actions for internal meetings
• Exercising impeccable discretion; this role includes calendar access but not email access
• Planning and executing extensive global travel with a focus on convenience, efficiency, and comfort
• Ensuring first‑class travel standards and avoiding logistical inefficiencies (e.g., distant hotels on short trips)
• Asking thoughtful questions to ensure clarity and alignment on preferences
• Assisting with personal administrative needs, including vendor management, household coordination, and personal travel
• Interacting occasionally with family members in a warm, professional, and appropriate manner

THE CANDIDATE

The right candidate is polished, calm under pressure, and deeply detail‑oriented. They demonstrate exceptional judgment, anticipate needs without guessing, and understand the rhythm of executive life. They are proactive, highly professional, and comfortable operating with limited oversight.

• Significant tenure supporting senior executives, ideally within investment management, private equity, or other demanding environments
• Strong experience managing complex international travel and shifting priorities
• Exposure to high‑net‑worth or high‑performance households is a plus
• Exceptional organizational skills and communication style
• Tech‑savvy and able to manage systems, calendars, and documentation with accuracy
• Quiet confidence, discretion, and the ability to build trust quickly
• Maturity and responsiveness, especially given the executive’s global travel
• Thrives working with a leader who is intelligent, respectful, and expects excellence

THE COMPENSATION/BENEFITS

• Target salary: $130,000–$180,000 (depending on experience)
• 5 days in the office
• Comprehensive benefits including medical, dental, vision, retirement, and PTO
• Discretionary bonus

Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together