Executive Assistant

Brickpath Group; Cuyahoga Falls (OH); On-site; USD 60,000 - 80,000; Full time

Job summary

A manufacturing company in Cuyahoga Falls is seeking an Executive Assistant to support their executive team. This role involves managing schedules, organizing events, and ensuring smooth operations. Candidates should have over 5 years of administrative experience, strong organizational and communication skills, and proficiency in Microsoft Office. The position is full-time and requires adaptability in a growing environment.

Qualifications

• 5+ years of administrative support experience, preferably as an executive assistant.
• Solid working knowledge of AI tools for efficiency.
• Ability to adapt quickly to organizational growth.

Responsibilities

• Provide administrative support to the executive leadership team.
• Coordinate employee engagement activities.
• Manage executive calendars and schedules.

Skills

Organizational skills

Communication skills

Priority management

Microsoft Office proficiency

Attention to detail

Tools

Microsoft Office

CRM systems

Job description

Direct message the job poster from Brickpath Group

We have been retained by Becker Pumps, located in Cuyahoga Falls, OH, as they are seeking an Executive Assistant to join their team. The Executive Assistant will provide administrative support to the executive leadership team, ensuring efficient operations, organized communication, and structured time management.

Key Responsibilities

• Support the executive team with the completion of tasks related to the strategic plan for Becker Americas, including coordination with Becker Germany.
• Organize workplace employee engagement activities such as holiday celebrations and recognition events.
• Coordinate logistics and hospitality for customers and guests visiting Becker facilities, ensuring a smooth and positive experience.
• Maintain daily awareness of executive schedules and keep leaders on time and prepared.
• Assist with inbox management, draft routine email communication, prioritize incoming messages, organize email folders, and flag urgent or time‑sensitive items.
• Screen and route incoming calls and inquiries in a professional and timely manner.
• Send follow‑ups, reminders, confirmations, and other correspondence as directed.
• Prepare agendas, briefing materials, talking points, and meeting information.
• Ensure executives have all necessary documents, files, and information prior to meetings.
• Take clear meeting notes, track follow‑up items, and distribute action summaries.
• Coordinate meeting logistics, including technology setup, video links, and room reservations.
• Utilize Becker ERP systems and Microsoft Business Central to prepare reports and presentations, ensuring accurate data analysis, clarity, and timely delivery to leadership and key stakeholders.
• Manage executive calendars, including scheduling meetings, interviews, and appointments.
• Arrange domestic and international travel, including flights, hotels, transportation, and registrations.
• Prepare detailed, accurate itineraries with confirmations, contacts, and essential information.
• Process expense reports, receipts, reimbursements.
• Support new hire onboarding activities, including initiating background checks, coordinating paperwork, scheduling first‑day logistics, and ensuring all pre‑employment requirements are completed accurately and on time.
• Assist with annual benefits open enrollment by preparing communications, tracking employee elections, coordinating with benefit carriers, and providing administrative support to ensure a smooth and timely process.
• Order and maintain office supplies, equipment, and related materials as needed.

Qualifications

• 5+ years of administrative support experience; executive assistance experience preferred.
• Strong organizational, communication, and priority management skills required.
• Solid working knowledge of AI and other tools to drive efficiency in assigned responsibilities.
• Advanced proficiency with Microsoft Office tools (Outlook, Excel, Word, PowerPoint) and Adobe.
• Familiarity with CRM systems, such as Salesforce, preferred.
• Professionalism, confidentiality, and strong attention to detail.
• Ability to stay calm, adapt quickly, keep up with organizational growth, and follow through reliably.

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Administrative

Industries

Manufacturing

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