Executive Assistant

Career Group; Cupertino (CA); On-site; USD 130,000 - 170,000; Full time

Job summary

A leading company in Cupertino is searching for a highly driven Executive Assistant to work closely with their COO. This dynamic role requires outstanding organizational skills, communication abilities, and the capacity to thrive in a high-paced environment. The position involves strategic support and tactical execution, ensuring seamless operations while managing critical initiatives, alongside extensive opportunities for professional growth and development within a cutting-edge technology setting.

Benefits

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Paid paternity leave

Disability insurance

Qualifications

• 2-5 years of experience supporting a founder or senior leader in a fast-paced environment.
• Hyper-organized and detail-obsessed.
• Exceptional communication skills with strong judgment.

Responsibilities

• Own and manage the President’s calendar and communications.
• Coordinate high-impact meetings and complex travel schedules.
• Shape team culture and monitor team health.

Skills

Organizational Skills

Communication

Judgment

Job description

This range is provided by Career Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$130,000.00/yr - $170,000.00/yr

Direct message the job poster from Career Group

Our client based in Cupertino is building breakthrough technology at the edge of what’s possible in AI. They have assembled some of the best minds in engineering, AI research, and systems architecture. Now, they are looking for a highly capable, intensely driven individual to work directly alongside the COO in a high-leverage, high-trust role.

This is not a traditional position. You’ll be embedded in the core of the company’s operations, helping to drive strategic initiatives, ensure seamless execution, and scale a team building one of the most important technologies of our time.

***Salary - $130 - $170 + Equity + Excellent Benefits + Perks!

This role is based in Cupertino and requires 5 days onsite and extended hours

What You’ll Do

Tactical Execution

• Own and manage the President’s calendar, communications, and priorities
• Anticipate needs, resolve issues before they arise, and drive follow-through across critical projects
• Coordinate high-impact meetings, investor touchpoints, and complex travel schedules
• Lead execution of internal milestones — executive meetings, offsites, events, and key onboarding moments
• Act as a trusted point of contact between the President and team, ensuring smooth information flow

People & Culture

• Shape team culture and internal rituals that promote alignment and cohesion
• Monitor team health and flag potential issues before they escalate
• Support morale and clarity through fast-paced growth and change

Strategic Support

• Help define, communicate, and track company priorities and OKRs
• Contribute to organizational design, headcount planning, and cross-functional alignment
• Prepare strategic materials for board meetings, investor updates, and internal reviews
• Own research or ad hoc initiatives critical to long-term company success
• Jump into operational gaps and help solve key challenges as they emerge

About You

• 2-5 years Experience supporting a founder, executive, or senior leader in a fast-paced or high-growth environment
• Hyper-organized and detail-obsessed — you never drop the ball
• Exceptional communicator with strong judgment and a bias for clarity
• Highly trustworthy — you’ll have access to strategic, sensitive information
• Thrive in high-intensity settings with high standards and long hours
• Operationally sharp with experience in internal communications, events, or team ops (a plus)
• 24/7 mentality

This role is ideal for someone who wants to move at the speed of innovation, take on outsized responsibility early in their career, and learn more in a year than most do in five.

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San

Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here:

https://careergroupcompanies.com/california-privacy-notice/

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Software Development and Technology, Information and Media

Referrals increase your chances of interviewing at Career Group by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Paid paternity leave

Disability insurance

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