Executive Assistant

St. John Properties, Inc.; Woodlawn (MD); On-site; USD 70,000 - 80,000; Full time

Job summary

St. John Properties, Inc. is seeking an Executive Assistant to provide high-level administrative support to the EVP and leasing team in a fast-paced commercial real estate environment.

The role requires proactive multitasking, excellent written and verbal communication, and strong organization. You will manage calendars, prepare materials for meetings, draft proposals and leases, coordinate travel and events, and maintain confidentiality with sensitive information.

Qualifications

• Bachelor’s Degree required.
• Must be proactive, detail oriented and able to multi-task.
• Strong analytical and research skills; high confidentiality.
• Proficient in Outlook, Word, Excel, MRI and Monday.com.
• Onsite attendance required.

Responsibilities

• Manage and maintain EVP’s schedule.
• Prepare meeting materials, monitor deadlines and action items.
• Generate proposals and draft leases.
• Research commercial real estate data.
• Maintain leasing reports and updates for meetings.
• Coordinate travel and events; liaise with partners and tenants.
• File management and conferencing room setup.
• Assist in-house leasing team with admin duties.

Education

Bachelor’s Degree

Tools

Outlook

Word

Excel

MRI

Monday.com

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Executive Assistant

4 days ago Requisition ID: 1086

Salary Range: $70,000.00 To $80,000.00 Annually

Job Summary:

This position reports directly to the Executive Vice President and will provide additional support to other EVP’s and leasing representatives This candidate must be very comfortable attending to both personal and business-related tasks. Excellent communication and interpersonal skills are required in addition to familiarity with social and business etiquette.

Job Duties:

• Manage and maintain EVP’s schedule
• Assist EVPs in preparation for meetings by coordinating materials, monitoring deadlines and action items
• Generate proposals and draft leases
• Research and analysis of commercial real estate data
• Database and contact management
• Assist in event planning and execution
• Ticket management and distribution for entertainment events
• Prepare and write correspondence
• Maintain all leasing reports and updates for company meetings
• Compile, edit, format and send partner reports and agendas
• File management, mostly digital
• Travel and conference coordination/logistics
• Liaison with business partners, regional partners, industry brokers and tenants
• Manage expense reports and weekly time sheets
• Coordinate registrations for external industry events
• Set up conference rooms for various internal meetings, lunch orders as needed
• Assist in-house leasing team with administrative duties, keep in-house leasing team informed/updated with new processes and protocols
• Personal errands

Roles and Responsibilities:

Must be proactive, detail oriented, and possess the ability to prioritize/multi-task. Must have strong analytical and research skills. Must demonstrate high levels of confidentiality. Must be proficient in Outlook (Calendars), Word, Excel, MRI and Monday.com. Must produce within established deadlines. Must be resourceful and have the ability to remain calm under pressure. Must communicate and reflect the high professional standard of the Executives.

Job Qualifications:

• Bachelor’s Degree
• Works well in a team environment
• Regular attendance onsite is an essential function of the job.