Executive Assistant

Belron; Columbus (OH); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Tuition reimbursement

401(k) with company match

Medical coverage

Paid time off

Job summary

Safelite is seeking an Executive Assistant to manage calendars, handle confidential information with discretion, and coordinate complex travel. The role partners with senior leaders to provide proactive administrative support and plan meetings.

You will draft correspondence, prepare PowerPoint decks, and act as liaison across departments, ensuring accuracy and timely responses. This onsite role requires five days in Columbus, OH.

Qualifications

• Bachelor’s degree or equivalent experience required.
• 4–6 years executive administration experience required.

Responsibilities

• Manage calendars and prioritize communications for the executive.
• Draft and prepare correspondence, PowerPoint presentations, charts and business plans.
• Coordinate with senior leaders and other departments to anticipate needs and protect confidentiality.
• Plan and organize complex travel (domestic and international) and meetings for senior leadership.
• Act as project manager for special assignments and ensure timely delivery of materials.

Skills

Written communication

Interpersonal skills

Organization

Prioritization

Analytical skills

Calendar management

Presentation prep

Microsoft Office

Proactiveness

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Outlook

PowerPoint

Word

Excel

Job description

A Brief Overview

The Executive Assistant will manage calendars, handle confidential information with discretion, schedule complex travel arrangements, plan and coordinate meetings, and perform special projects as assigned. The role requires understanding the business and the demands of different parties to be a key partner in providing proactive administrative support.

This role will support our remote EVP, Chief Operating Officer

This position islocatedonsite 5 days per week at the Safelite headquarters in Columbus, OH.

What you will do

• Filters, organizes and prioritizes a large volume of communications for the executive such as written correspondence, virtual meetings and phone calls.
• Drafts and creates general correspondences, PowerPoint presentations, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information.
• Acts as a liaison with other departments and outside organizations, including senior leaders such as CEOs, presidents, and vice presidents to proactively coordinate calendars and anticipate future needs based on changes in the business. Handles confidential and non-routine information using good judgement and explains company policies and procedures when required.
• Schedules and organizes complex activities such as meetings, travel, conferences and department activities for the senior leadership team member and as requested by other members of the departmental leadership team, including managing travel planning for domestic and international travel, including booking air travel, hotel, ground transportation, and other travel coordination for multiple travelers.
• Acts as project manager for special projects, which may include: planning and coordinating multiple presentations, disseminating information, coordinating communications and events.
• Maintains strong understanding of the business to anticipate needs of the executive and continuously identify conflicts, mitigate problems and improve efficiency.
• Performs other duties as assigned
• Complies with all policies and standards

Education Qualifications

• Bachelor's Degree or equivalent experience Required

Experience Qualifications

• 4-6 years Required

Skills and Abilities

• Exemplary written and interpersonal skills. Must exercise excellent judgment and diplomacy in all interactions with internal and external leaders (High proficiency)
• Superior organizational and prioritization skills; strong follow-through on tasks and works well under pressure. (High proficiency)
• Strong analytical and problem solving skills with the ability to foresee potential problems and contingency plan accordingly. (High proficiency)
• Experience with calendar management, meeting and event planning and preparation of presentations. (High proficiency)
• Takes a proactive approach to the job with a passion for making other’sjobs easier through proactivelyanticipatingneeds. (High proficiency)
• Advance use of Microsoft Office Tools such as Microsoft Outlook, Word, Excel and PowerPoint. (High proficiency)
• Extremely resourceful, efficient, and collaborative with a demonstrated ability to work in a complex matrix organization. (High proficiency)

What you will need

• Ability to work onsite 5 days per week in Columbus, OH

• 4-6yearsexecutive administration experiencerequired

• Experience supporting a remote leader preferred

• Exemplary written and interpersonal skills. Must exercise excellent judgment and diplomacy in all interactions with internal and external leaders

• Superior organizational and prioritization skills; strong follow-through on tasks and works well under pressure.

• Strong analytical andproblem-solvingskills with the ability to foresee potential problems and contingency plan accordingly.

• Experience withcomplexcalendar management, meeting and event planning, domestic and international travel,and preparation of presentations.

• Takes a proactive approach to the job with a passion for makingother’sjobs easier through proactivelyanticipatingneeds.

• Advance use of Microsoft Office Tools such as Microsoft Outlook, Word,Exceland PowerPoint.

• Extremely resourceful, efficient, and collaborative with a demonstrated ability to work in a complex matrix organization.

What you will get

• Competitive weekly pay and bonus opportunities.

• Total job benefitsvaluedat more than $10k*. This includes a 401(k) plan with companymatching,medical coverage plans customized to suit your needs and a commitment to work/life balance through our paid time off (PTO) programs, companyholidaysand paid volunteer days.

• Up to $5,250 in tuition reimbursement per year.

• View all our health,wealthand life offerings at www.safelitebenefits.com.

Our people are passionate about what they do, the product they sell, and the customers they serve. Ifyou'relooking for an opportunity to be a part of a work family that values collaboration,innovationand dedication,we'rethe right company for you.