Executive Assistant

City Auto Glass, inc.; Columbus (OH); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Competitive weekly pay

Medical coverage

401(k) with company matching

Tuition reimbursement

Paid time off and company holidays

Job summary

Safelite Group, Inc. in Columbus, OH is seeking an Executive Assistant to manage calendars, coordinate travel, and support the remote EVP, COO. This role requires discretion and strong communication to partner with senior leaders.

You will handle complex scheduling, prepare presentations, liaise across departments, and drive special projects while maintaining the business's pace and confidentiality. The position is onsite five days a week at Safelite headquarters in Columbus, OH, and requires a

Qualifications

• Bachelor's Degree or equivalent experience required
• 4–6 years of executive administration experience required
• Experience supporting a remote leader preferred
• Excellent judgment and diplomacy in all interactions with internal and external leaders

Responsibilities

• Manage calendars, schedule complex travel arrangements, and plan meetings
• Draft correspondences and prepare presentations, charts, and reports
• Coordinate with senior leaders and departments, anticipate needs and mitigate conflicts
• Handle confidential information with discretion and maintain business confidentiality
• Lead special projects and drive efficient processes across the organization

Skills

Calendar management

Executive support

PowerPoint

Organizational skills

Written communication

Microsoft Office

Education

Bachelor's Degree

Tools

Microsoft Outlook

Microsoft Word

Excel

PowerPoint

Job description

A Brief Overview

The Executive Assistant will manage calendars, handle confidential information with discretion, schedule complex travel arrangements, plan and coordinate meetings, and perform special projects as assigned. The role requires understanding the business and the demands of different parties to be a key partner in providing proactive administrative support.

This role will support our remote EVP, Chief Operating Officer

This position is located onsite 5 days per week at the Safelite headquarters in Columbus, OH.

What you will do

• Filters, organizes and prioritizes a large volume of communications for the executive such as written correspondence, virtual meetings and phone calls.
• Drafts and creates general correspondences, PowerPoint presentations, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information.
• Acts as a liaison with other departments and outside organizations, including senior leaders such as CEOs, presidents, and vice presidents to proactively coordinate calendars and anticipate future needs based on changes in the business. Handles confidential and non-routine information using good judgement and explains company policies and procedures when required.
• Schedules and organizes complex activities such as meetings, travel, conferences and department activities for the senior leadership team member and as requested by other members of the departmental leadership team, including managing travel planning for domestic and international travel, including booking air travel, hotel, ground transportation, and other travel coordination for multiple travelers.
• Acts as project manager for special projects, which may include: planning and coordinating multiple presentations, disseminating information, coordinating communications and events.
• Maintains strong understanding of the business to anticipate needs of the executive and continuously identify conflicts, mitigate problems and improve efficiency.
• Performs other duties as assigned
• Complies with all policies and standards

Education Qualifications

• Bachelor's Degree or equivalent experience Required

Experience Qualifications

• 4-6 years Required

Skills and Abilities

• Exemplary written and interpersonal skills. Must exercise excellent judgment and diplomacy in all interactions with internal and external leaders (High proficiency)
• Superior organizational and prioritization skills; strong follow-through on tasks and works well under pressure. (High proficiency)
• Strong analytical and problem solving skills with the ability to foresee potential problems and contingency plan accordingly. (High proficiency)
• Experience with calendar management, meeting and event planning and preparation of presentations. (High proficiency)
• Takes a proactive approach to the job with a passion for making other’s jobs easier through proactively anticipating needs. (High proficiency)
• Advance use of Microsoft Office Tools such as Microsoft Outlook, Word, Excel and PowerPoint. (High proficiency)
• Extremely resourceful, efficient, and collaborative with a demonstrated ability to work in a complex matrix organization. (High proficiency)

What you will need

• Ability to work onsite 5 days per week in Columbus, OH
• 4-6yearsexecutive administration experiencerequired
• Experience supporting a remote leader preferred
• Exemplary written and interpersonal skills. Must exercise excellent judgment and diplomacy in all interactions with internal and external leaders
• Superior organizational and prioritization skills; strong follow-through on tasks and works well under pressure.
• Strong analytical andproblem-solvingskills with the ability to foresee potential problems and contingency plan accordingly.
• Experience withcomplexcalendar management, meeting and event planning, domestic and international travel,and preparation of presentations.
• Takes a proactive approach to the job with a passion for makingother’sjobs easier through proactivelyanticipatingneeds.
• Advance use of Microsoft Office Tools such as Microsoft Outlook, Word,Exceland PowerPoint.
• Extremely resourceful, efficient, and collaborative with a demonstrated ability to work in a complex matrix organization.

What you will get

• Competitive weekly pay and bonus opportunities.
• Total job benefitsvaluedat more than $10k*. This includes a 401(k) plan with companymatching,medical coverage plans customized to suit your needs and a commitment to work/life balance through our paid time off (PTO) programs, companyholidaysand paid volunteer days.
• Up to $5,250 in tuition reimbursement per year.
• View all our health,wealthand life offerings at www.safelitebenefits.com.

Our people are passionate about what they do, the product they sell, and the customers they serve. Ifyou'relooking for an opportunity to be a part of a work family that values collaboration,innovationand dedication,we'rethe right company for you.

Diversity: Safelite welcomes everyone. We value our diverse workforce and suppliers, and we’re proud to be an equal opportunity employer. Learn more at Careers http://safelite.com/Careers

Benefit amounts are estimates only. Actual values will depend on benefit elections during enrollment.

This job description in no way states or implies that these are the only duties to be performed by an employee occupying this position. Employees may be required to perform other related duties as assigned to ensure workload coverage. This job description does NOT constitute an employment agreement between the employer and employee and is subject to change by the employer as the organizational needs and requirements of the job change.

This position description is not all inclusive for every aspect of this role. Reasonable accommodations will be made for individuals covered by ADA, ADEA, FMLA and other laws and regulations in accordance with their requirements. Physical and mental demands are not, and should not be construed to be job qualification standards, but are illustrated to help the employer, employee and/or applicant identify tasks where reasonable accommodations may need to be made when an otherwise qualified person is unable to perform the job’s essential duties because of an ADA disability.

Other qualifications may be required to ensure employment eligibility in accordance with local laws, regulations and with Safelite Group, Inc. policies and practices.