Executive Assistant

Safelite Group; Columbus (OH); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

401(k) with company matching

Tuition reimbursement (up to $5,250/yr

Paid time off & holidays

Job summary

Safelite Group is seeking an Executive Assistant in Columbus, OH to manage calendars, coordinate travel, and support the COO. The role requires handling confidential information with discretion and coordinating complex meetings and events for senior leadership.

The successful candidate will bring 4–6 years of executive administrative experience, strong Microsoft Office skills, and a proactive approach to improving efficiency in a fast-paced, matrix organization.

Qualifications

• Minimum of a Bachelor's degree or equivalent work experience.
• 4–6 years of executive administration experience required.
• Strong written and interpersonal skills with diplomacy.
• Proven calendar management and travel planning capabilities.

Responsibilities

• Manage calendars, schedule complex travel, plan and coordinate meetings.
• Draft and prepare presentations, correspondence, and reports.
• Exercise discretion with confidential information and policy guidance.
• Coordinate calendars with senior leaders and cross-functional teams.
• Lead special projects and improve executive efficiency.

Skills

Calendar management

Travel planning

Executive support

Communications

Microsoft Office

Discretion

Project management

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Job Summary

We're known as an auto glass company. That is the focus of what we do. But beyond the glass, we're so much more. We'll help you build a fulfilling career and encourage you to have a life. Let us be the best place you'll ever work.

A Brief Overview

The Executive Assistant will manage calendars, handle confidential information with discretion, schedule complex travel arrangements, plan and coordinate meetings, and perform special projects as assigned. The role requires understanding the business and the demands of different parties to be a key partner in providing proactive administrative support. This role will support our remote EVP, Chief Operating Officer.

Location and Working Hours

This position is located onsite 5 days per week at the Safelite headquarters in Columbus, OH.

Responsibilities

• Filters, organizes and prioritizes a large volume of communications for the executive such as written correspondence, virtual meetings and phone calls.
• Drafts and creates general correspondences, PowerPoint presentations, charts, tables, graphs, business plans, etc.
• Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
• Drafts written responses or replies by phone or e-mail when necessary.
• Responds to regularly occurring requests for information.
• Acts as a liaison with other departments and outside organizations, including senior leaders such as CEOs, presidents, and vice presidents to proactively coordinate calendars and anticipate future needs based on changes in the business.
• Handles confidential and non-routine information using good judgement and explains company policies and procedures when required.
• Schedules and organizes complex activities such as meetings, travel, conferences and department activities for the senior leadership team member and as requested by other members of the departmental leadership team, including managing travel planning for domestic and international travel, including booking air travel, hotel, ground transportation, and other travel coordination for multiple travelers.
• Acts as project manager for special projects, which may include: planning and coordinating multiple presentations, disseminating information, coordinating communications and events.
• Maintains strong understanding of the business to anticipate needs of the executive and continuously identify conflicts, mitigate problems and improve efficiency.
• Performs other duties as assigned.
• Complies with all policies and standards.

Education Qualifications

• Bachelor's Degree or equivalent experience

Required Experience Qualifications

• 4-6 years

Required Skills and Abilities

• Exemplary written and interpersonal skills. Must exercise excellent judgment and diplomacy in all interactions with internal and external leaders (High proficiency)
• Superior organizational and prioritization skills; strong follow-through on tasks and works well under pressure. (High proficiency)
• Strong analytical and problem solving skills with the ability to foresee potential problems and contingency plan accordingly. (High proficiency)
• Experience with calendar management, meeting and event planning and preparation of presentations. (High proficiency)
• Takes a proactive approach to the job with a passion for making other’s jobs easier through proactively anticipating needs. (High proficiency)
• Advance use of Microsoft Office Tools such as Microsoft Outlook, Word, Excel and PowerPoint. (High proficiency)
• Extremely resourceful, efficient, and collaborative with a demonstrated ability to work in a complex matrix organization. (High proficiency)

What you will need

• Ability to work onsite 5 days per week in Columbus, OH
• 4-6 years executive administration experience required
• Experience supporting a remote leader preferable
• Exemplary written and interpersonal skills. Must exercise excellent judgment and diplomacy in all interactions with internal and external leaders
• Superior organizational and prioritization skills; strong follow-through on tasks and works well under pressure
• Strong analytical and problem-solving skills with the ability to foresee potential problems and contingency plan accordingly
• Experience with complex calendar management, meeting and event planning, domestic and international travel, and preparation of presentations
• Takes a proactive approach to the job with a passion for making other’s jobs easier through proactively anticipating needs
• Advance use of Microsoft Office Tools such as Microsoft Outlook, Word, Excel and PowerPoint
• Extremely resourceful, efficient, and collaborative with a demonstrated ability to work in a complex matrix organization

What you will get

• Competitive weekly pay and bonus opportunities.
• Total job benefits valued at more than $10k*.
• This includes a 401(k) plan with company matching, medical coverage plans customized to suit your needs and a commitment to work/life balance through our paid time off (PTO) programs, company holidays and paid volunteer days.
• Up to $5,250 in tuition reimbursement per year.
• View all our health, wealth and life offerings at www.safelitebenefits.com.

Company Culture

Our people are passionate about what they do, the product they sell, and the customers they serve. If you're looking for an opportunity to be a part of a work family that values collaboration, innovation and dedication, we're the right company for you.

Values and Inclusion

Safelite welcomes everyone. We value our diverse workforce and suppliers, and we're proud to be an equal opportunity employer. We don't discriminate on the basis of any characteristic protected by law, nor do we tolerate discrimination or harassment against our associates and clients.

Accessibility and Privacy

Upon request and consistent with applicable laws, Safelite will provide reasonable accommodations to individuals who need assistance in the application/hiring process.

To review and consider your application, Safelite collects personal information. To understand what is collected and why, carefully review the Applicant Privacy Notice presented during your online application and/or review our Applicant Privacy Policy and Terms of Use.

Agencies: Safelite does not accept unsolicited resumes or outreach from third-party recruiters. Absent a signed MSA and approval and request from Talent Acquisition to submit resumes for a specific requisition, we will not approve payment to any third party.

Health and Safety: To ensure a safe working environment and protect the community at large, depending on the position, Safelite may require pre-employment screenings, including background checks and/or drug screenings, attestation of COVID-19 vaccination status, and precautions against COVID-19 in select work settings, subject to all applicable local, state and federal laws. Safelite will grant reasonable accommodations that do not cause an undue hardship to the business to legally entitled associates.

Contact methods provided are exclusively for accessibility and vendor management requests. All other outreach to these contacts will not be responded to.