Executive Assistant

Johns Hopkins Medicine; Columbia (MD); On-site; USD 34,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement plan

Paid time off

Tuition assistance

Free parking

Starbucks onsite

Wellness programs

Job summary

Johns Hopkins Howard County Medical Center, part of Johns Hopkins Medicine, seeks an Executive Assistant to the VP of the Foundation. You will support the VP, coordinate fundraising events, and manage confidential communications, records, and projects.

Ideal candidates have a Bachelor's degree and 5+ years in executive support, with strong organizational skills and experience in events. On-site role with comprehensive benefits and growth opportunities.

Qualifications

• Bachelor's degree in Business Administration, Office Management, or related field.
• 5+ years of executive assistant experience.
• Experience with event planning and logistics.
• Strong organizational and document management skills.

Responsibilities

• Provide executive secretarial support to the VP of the Foundation.
• Plan and coordinate fundraising events year-round.
• Maintain records and manage meetings and projects.
• Coordinate internal and external communications for a seamless workflow.
• Prepare and distribute reports and presentations.
• Train and mentor administrative staff.

Skills

Executive support

Event planning

Administrative coordination

Leadership coordination

Education

Bachelor's degree

Job description

Johns Hopkins Howard County Medical Center combines the convenience of a full range of hospital and wellness services, more than 1000 affiliated doctors in nearly 100 clinical specialties, award winning clinical excellence and membership in Johns Hopkins Medicine, one of the country’s premier academic medical systems.

Our patients come from all over the world — and so do our staff members. They come to be part of a professional and diverse health care team; to work beside the unequaled talent of Johns Hopkins physicians, nurses and providers; and to enjoy extensive benefits and opportunities for personal and professional growth. Make it happen at Hopkins.

What awaits you:

• Medical, Dental, and Vision Insurance
• Retirement Savings Plan w/employer contribution.
• Generous Paid Time off & Paid holidays
• Employee and Dependent Tuition assistance benefits
• Free Parking
• Starbucks onsite
• Health and wellness programs and MORE!

What you'll do as an Executive Assistant for the VP of Foundation at HCMC:

• Provides administrative and executive secretarial support to the Vice President of the Foundation for Howard County Medical Center, including managing and prioritizing their communications, schedules, and administrative tasks
• Plan and coordinate fundraising events regularly throughout the year
• Ensure office operations and maintain organized records, while providing support for meetings and special projects
• Facilitate communication and coordination among internal and external stakeholders to promote a seamless workflow
• Handle and coordinate the preparation and distribution of reports, presentations, and correspondence, ensuring completion
• Maintain and update filing systems, records, and databases to ensure organized and accessible information
• Monitor and reconcile budget transactions, processes expense reports, and maintains financial records
• Train and mentor administrative staff, providing guidance on protocols and procedures
• Manage and coordinate a variety of department projects and programs

What you'll bring:

• Bachelor's degree in Business Administration, Office Management, or similar field. One year of relevant education may be substituted for one year of required work experience or one year of relevant professional-level work experience may be substituted for one year of required education.
• 5+ years experience in an executive assistant or similar administrative role
• Experience with event planning and logistics
• Advanced organizational skills

Salary Range:

Minimum 24.32/hour - Maximum 40.16/hour. Compensation will be commensurate with equity and experience for roles of similar scope and responsibility. In cases where the range is displayed as a $0 amount, salary discussions will occur during candidate screening calls, before any subsequent compensation discussion is held between the candidate and any hiring authority.

The Hospital reserves the right to modify employee schedules as needed.

We are committed to creating a welcoming and inclusive environment, where we embrace and celebrate our differences, where all employees feel valued, contribute to our mission of serving the community, and engage in equitable healthcare delivery and workforce practices.

Johns Hopkins Health System and its affiliates are drug-free workplace employers.