Executive Assistant

Johns Hopkins Howard County Medical Center; Columbia (MD); On-site; USD 34,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement savings plan with employer

Paid time off & holidays

Tuition assistance benefits

Free parking

Onsite Starbucks

Job summary

Johns Hopkins Howard County Medical Center is seeking an Executive Assistant to the VP of Foundation in Columbia, MD. The role supports communications, scheduling, and administrative tasks while coordinating fundraising events and ensuring smooth office operations.

You will manage reports, records, and budgets, mentor staff, and facilitate collaboration across stakeholders to promote efficient workflows and care delivery.

Qualifications

• Bachelor's degree required; one year of education may substitute for one year of experience.
• Minimum 5+ years in an executive assistant or similar role.
• Experience with event planning and logistics.
• Advanced organizational skills.

Responsibilities

• Provides administrative and executive secretarial support to the VP of the Foundation.
• Plan and coordinate fundraising events regularly throughout the year.
• Ensure office operations and maintain organized records; support meetings and projects.
• Facilitate communication among internal and external stakeholders to promote workflow.
• Prepare and distribute reports, presentations, and correspondence; ensure completion.
• Maintain and update filing systems, records, and databases for accessibility.
• Monitor and reconcile budget transactions; process expense reports and maintain financial records.
• Train and mentor administrative staff; provide guidance on protocols and procedures.
• Manage and coordinate a variety of department projects and programs.

Skills

Executive support

Event planning

Organization

Communication

Education

Bachelor's degree

Job description

Requisition #:682730 Location:Johns Hopkins Howard County Medical Center, Columbia, MD 21044 Category:Clerical and Administrative Support Schedule:Day Shift Employment Type:Full Time

Johns Hopkins Howard County Medical Center combines the convenience of a full range of hospital and wellness services, more than 1000 affiliated doctors in nearly 100 clinical specialties, award winning clinical excellence and membership in Johns Hopkins Medicine, one of the country’s premier academic medical systems.

Our patients come from all over the world — and so do our staff members. They come to be part of a professional and diverse health care team; to work beside the unequaled talent of Johns Hopkins physicians, nurses and providers; and to enjoy extensive benefits and opportunities for personal and professional growth.

What Awaits You

• Medical, Dental, and Vision Insurance
• Retirement Savings Plan w/employer contribution.
• Generous Paid Time off & Paid holidays
• Employee and Dependent Tuition assistance benefits
• Free Parking
• Starbucks onsite
• Health and wellness programs and MORE!

What you'll do as an Executive Assistant for the VP of Foundation at HCMC:

• Provides administrative and executive secretarial support to the Vice President of the Foundation for Howard County Medical Center, including managing and prioritizing their communications, schedules, and administrative tasks
• Plan and coordinate fundraising events regularly throughout the year
• Ensure office operations and maintain organized records, while providing support for meetings and special projects
• Facilitate communication and coordination among internal and external stakeholders to promote a seamless workflow
• Handle and coordinate the preparation and distribution of reports, presentations, and correspondence, ensuring completion
• Maintain and update filing systems, records, and databases to ensure organized and accessible information
• Monitor and reconcile budget transactions, processes expense reports, and maintains financial records
• Train and mentor administrative staff, providing guidance on protocols and procedures
• Manage and coordinate a variety of department projects and programs

What You'll Bring

• Bachelor's degree in Business Administration, Office Management, or similar field. One year of relevant education may be substituted for one year of required work experience or one year of relevant professional-level work experience may be substituted for one year of required education.
• 5+ years experience in an executive assistant or similar administrative role
• Experience with event planning and logistics
• Advanced organizational skills

Salary Range: Minimum 24.32/hour - Maximum 40.16/hour. Compensation will be commensurate with equity and experience for roles of similar scope and responsibility. In cases where the range is displayed as a $0 amount, salary discussions will occur during candidate screening calls, before any subsequent compensation discussion is held between the candidate and any hiring authority.

The Hospital reserves the right to modify employee schedules as needed.

We are committed to creating a welcoming and inclusive environment, where we embrace and celebrate our differences, where all employees feel valued, contribute to our mission of serving the community, and engage in equitable healthcare delivery and workforce practices.

Johns Hopkins Health System and its affiliates are drug-free workplace employers.

Johns Hopkins Health System and its affiliates are an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, mental or physical disability, genetic information, veteran status, or any other status protected by federal, state, or local law.