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Executive Assistant

Swoon

Chicago (IL)

On-site

USD 100,000 - 125,000

Full time

Yesterday

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Job summary

A leading company is seeking a Mid-Senior level Executive Assistant to provide high-level administrative support to executive staff. Responsibilities include managing calendars, coordinating travel, and preparing presentations. Ideal candidates will have over 4 years of executive level experience and expert MS Office skills, thriving in fast-paced environments with minimal supervision.

Benefits

Medical insurance

Vision insurance

Qualifications

4+ years of experience at the senior or executive level.
Experience with project and budget management.
Expert knowledge of MS Office (Outlook, Word, PowerPoint, Excel).

Responsibilities

Collect and prepare information for executive meetings.
Manage travel arrangements and calendars.
Document meeting minutes and manage action items.

Skills

Communication

Teamwork

Organizational skills

Initiative

Discretion

Confidentiality

Adaptability

Tools

Salesforce.com

Oracle

MS Office

This range is provided by Swoon. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$43.68/hr - $51.42/hr

Key Responsibilities:

Collect and prepare information used for presentations and meetings for executive staff
Document meeting minutes as well as manage action items
Plan, organize and manage multiple calendars (resolve overlapping commitments and protect time for priorities)
Coordinate all travel arrangements, meetings, vendor and customer reviews, and special events such as department all-hands or off-sites
Answer phones, screen and document incoming calls, and redirect requests to optimize the management team
Reconcile expense reports and purchase requisitions submissions
Develop and manage meeting communications and cadence activities
Manage special projects for and with the senior staff
Provide back-up support for other executive administrators
Work with HR, Finance, Legal and other groups on reporting and reconciliation

Qualifications:

4+ years of experience working at the senior or executive level in an administrative or coordination role
Experience with project and budget management
Experience with Salesforce.com, Oracle, Selectica or cloud-based performance assessment tools
Experience supporting a large, rapidly expanding global sales organization
Expert knowledge of MS Office (Outlook, Word, PowerPoint and Excel)
Demonstrated communication, teamwork and organizational skills
Ability to take initiative and exercise good judgment, discretion and confidentiality in all tasks
Ability to quickly learn and adopt new technologies and processes
Ability to create and modify processes and scale best practices across the organization
Ability to confidently interact with senior and executive level management
Ability to work in a fast-paced, startup environment
Ability to effectively manage time, prioritize tasks and work within deadlines with little supervision

Seniority level

Seniority level
Mid-Senior level

Employment type

Employment type
Temporary

Job function

Job function
Administrative
Industries
Social Networking Platforms

Referrals increase your chances of interviewing at Swoon by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

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