Executive Assistant to SVP (Remote - Boston & Raleigh only)

Lensa; Honolulu (HI); Remote; USD 75,000 - 110,000; Full time

Job summary

A leading career site seeks an Executive Assistant for Cytel, a top company in biotech and pharmaceuticals. The role demands extensive administrative support experience, primarily for senior executives, with a focus on communication, organization, and discretion. Ideal candidates will thrive in a fast-paced environment and demonstrate a collaborative work ethic. The position offers opportunities to impact company goals directly while working in a supportive team setting.

Qualifications

• 12 years of direct experience as an Executive Assistant required.
• 3-5 years in a technology or life sciences industry preferred.
• Ability to work independently and collaboratively.

Responsibilities

• Provide high-level executive administrative support to senior executives.
• Manage complex calendars and respond to scheduling requests.
• Assist in organizing support materials for meetings and events.

Skills

Organizational Skills

Communication Skills

Discretion

Technology Savvy

Customer Service Focus

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office

Job description

Lensa is the leading career site for job seekers at every stage of their career. Our client, Cytel, is seeking professionals. Apply via Lensa today!

(You MUST LIVE in Boston, Raleigh or Charlotte to be considered for this role.)

For over thirty years, Cytel has enabled the world’s biotech and pharmaceutical companies to make confident, evidence-based decisions to ensure successful outcomes. As industry leaders in delivering advanced data analytics solutions, we continually invest in deepening our expertise.

As an executive support team member, you will be part of team of EAs working across the organization within a collaborative / supportive environment, fast pace and continuous improvement setting.

Responsibilities

• Provide high-level executive administrative support to two senior level executives
• Proactively manage diverse complex calendars. Respond rapidly and professionally to high volume of scheduling requests and changes while acting as a liaison and applying critical thought to prioritize requests with executive’s priorities.
• Manage contacts, communicate and collaborate with internal and external individuals which may include founders, investors, vendors, partners, or employees
• Assist in the development and organization of support materials for meetings and conferences (e.g. presentation slides, excel files, reports, etc.)
• Arrange and coordinate domestic and international travel, accommodations, agendas, and itineraries.
• Expense reconciliation and reporting including filing reports in timely manner with full accuracy
• Proactively anticipate administrative support needs especially to align with company, executive and team needs, goals, and expectations
• Assist with various meeting/event planning including but not limited to offsites, all hands, leadership meetings (booking conference rooms, group reservations, catering, and other logistics)
• Collaborate and coordinate with internal team members to create an extraordinary employee and visitor experience at Cytel
• Partner with HR and Finance with various requirements and projects
• Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
• Anticipate questions and organize priorities.
• Demonstrate proactive, intuitive, and resourceful approach in all areas of work
• Demonstrate a high degree of independence, discretion, practical judgment, technical know-how, and focus on detail
• Additional projects as assigned
  
  

(You MUST LIVE in Boston, Raleigh or Charlotte to be considered for this role.)

Job Qualifications

• Bachelor’s degree preferred or equivalent experience in administrative support of multiple senior level executives
• 12 years of direct experience as an EA
• At least 3-5 years of senior administrative experience in a technology or services business or life science-related industry or high-paced organization preferred
• Ability to work independently and as part of a team
• Collaborative work style; ability to work well in a team environment
• Demonstrated strong work ethic with high degree of discretion, good judgement particularly as it relates to sensitive and confidential information
• Technology savvy with a strong knowledge working with Microsoft Office
• Excellent written and verbal communication skills
• Excellent time management and organizational skills with demonstrated ability to set and meet deadlines while advancing multiple priorities
• Strong interpersonal skills with a customer service focus
  
  

Cytel Inc. is an Equal Employment / Affirmative Action Employer. Applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, veteran status, disability, sexual orientation, gender identity or expression, or any other characteristics protected by law.