Executive Assistant to CLO

Remote Jobs; United States; Remote; USD 110,000 - 125,000; Full time

Job summary

A leading company in heart health is seeking an Executive Assistant to support the CLO on its legal team during a pivotal growth phase. The successful candidate will facilitate smooth operations by managing calendars, coordinating meetings, and handling contract reviews, contributing significantly to the company's legal function.

Qualifications

• 5+ years of experience in an executive assistant role, ideally supporting a legal team.
• Meticulous attention to detail and strong project management skills.
• Comfortable working with sensitive and confidential information.

Responsibilities

• Manage and coordinate the CLO's daily calendar.
• Provide high-level administrative support for the Legal team.
• Conduct initial reviews of contracts, identifying key terms and risks.

Skills

Organizational skills

Communication skills

Education

Bachelor's degree

Tools

Asana

Ironclad

Job description

About Hello Heart:

Hello Heart is on a mission to change the way people care for their hearts. The company provides the first app and connected heart monitor to help people track and manage their heart health. With Hello Heart, users take steps to control their risk of heart attacks and stroke - the leading cause of death in the United States. Peer-reviewed studies have shown that high-risk users of Hello Heart have seen meaningful drops in blood pressure, cholesterol and even weight. Recognized as the digital leader in preventive heart health, Hello Heart is trusted by more than 130 leading Fortune 500 and government employers, national health plans, and labor organizations. Founded in 2013, Hello Heart has raised more than $138 million from top venture firms and is a best-in-class solution on the American Heart Association's Innovators' Network and CVS Health Point Solutions Management platform. Visit www.helloheart.com for more information.

About the Role:

Hello Heart is hiring an Executive Assistant to CLO to join our Legal team. This role is essential to enhancing the overall efficiency and impact of our function. This is a unique opportunity to take on a central role in supporting a key executive at a pivotal time of growth. You'll help ensure that day-to-day Legal team operations run smoothly and our CLO can focus on driving the company forward.

Responsibilities:

• Manage and coordinate the CLO's daily calendar.
• Provide high-level administrative support for our Legal team, including meeting preparation, follow-ups, and documentation.
• Coordinate meetings, both virtual and in-person, with internal and external parties across multiple geographies and time zones.
• Conduct initial reviews of contracts, identifying key terms, risks, and areas requiring further legal input.
• Assist managing and tracking contracts, including approvals routing, signatures and archiving through Ironclad.

Qualifications:

• Bachelor's degree preferred.
• 5+ years of experience in an executive assistant role, ideally supporting a Legal team.
• Hands-on experience with project or legal management platforms, such as Asana and Ironclad.
• Meticulous attention to detail with strong organizational and project management skills.
• Comfortable working with sensitive and confidential information.
• Strong written and verbal communication skills.
• Ability to collaborate cross-functionally and operate independently in a fast-paced environment.

The US base salary range for this full-time position is $110,000 to $125,000. Salary ranges are determined by role and level. Compensation is determined by additional factors, including job-related skills, experience, and relevant education or training. Please note that the compensation details listed in US role postings reflect the annual salary and bonus only, and do not include equity or benefits.

#LI-DNI

Hello Heart has a positive, diverse, and supportive culture - we look for people who are collaborative, creative, and courageous. Oh, and if you want to see some recent evidence of the fun things we do at Hello Heart, check out our Instagram page.