Executive Assistant

State of Play Hospitality; Chicago (IL); On-site; USD 70,000 - 80,000; Full time

Job summary

State of Play Hospitality is seeking a highly organized Executive Assistant to support the Senior Leadership team. The role involves managing calendars, travel arrangements, and communications, ensuring smooth office operations. Ideal candidates will have strong administrative skills and 4-6 years of experience, particularly within the hospitality sector. This full-time role provides a unique opportunity to contribute to an innovative company that operates experiential leisure concepts.

Qualifications

• 4-6 years of administrative experience supporting Senior Leaders, preferably in hospitality.
• Strong proficiency in Microsoft Office Suite.
• Excellent written and verbal communication skills with attention to detail.

Responsibilities

• Manage calendars for senior leaders, including scheduling and confirming meetings.
• Arrange domestic and international travel, including transportation and accommodations.
• Draft, format, and edit presentations and reports.

Skills

Communication

Organizational skills

Time management

Discretion

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office Suite

Job description

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Company Overview

State of Play Hospitality is a highly innovative creator and operator of technology enabled experiential leisure concepts. For a decade since launching its first concept, Bounce, in London in 2012, the State of Play team has gone on to create, launch and operate several more industry leading experiential brands.

Title: Executive Assistant

Reports To: COO & CFO

Position Type: Salary

Company Overview

State of Play Hospitality is a highly innovative creator and operator of technology enabled experiential leisure concepts. For a decade since launching its first concept, Bounce, in London in 2012, the State of Play team has gone on to create, launch and operate several more industry leading experiential brands.

Operating in multiple cities across the UK and US, all our concepts offer a highly immersive, tech enhanced take on long-established, much-loved activities. The engaging nature of the gameplay and the quality of the venues combine to create truly playful and memorable social environments. Curating a state of play for our guests is at the very core of our DNA and what our amazing teams deliver every day.

Position Purpose

We are seeking a highly organized and proactive Executive Assistant to provide high-level support to for our Senior Leadership team. This role requires a professional with exceptional communication skills, sound judgement, and the ability to manage a wide range of administrative and operational responsibilities in a fast paced environment.

The Executive Assistant will serve as a trusted partner, managing calendars, travel, and communications while ensuring the smooth coordination of internal and external meetings, events, and office operations.

Position Responsibilities

• Manage calendars for senior leaders, including scheduling and confirming meetings.
• Arrange domestic and international travel, including transportation, accommodations, and detailed itineraries.
• Draft, format, and edit presentations, reports, and executive communications.
• Prepare agendas, attend key meetings, and take and distribute meeting minutes or follow-ups as requested.
• Maintain strict confidentiality of sensitive information.
• Coordinate visitor logistics and ensure a polished, professional experience for clients, partners, and guests.
• Support and coordinate internal events, team meetings, and special projects.
• Oversee Support Office needs, including supplies, space setup and vendor coordination.
• Maintain internal systems and documents, ensuring accuracy and accessibility for leadership needs.
  
  

Requirements & Minimum Qualifications

• Bachelor’s degree or equivalent experience
• 4-6 years of administrative experience supporting Senior Leaders (experience in hospitality preferred)
• Strong proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)
• Excellent written and verbal communication skills with attention to detail
• High level of discretion, judgement, and professionalism in handling confidential information
• Ability to work independently, manage multiple priorities, and adapt to shifting demands
  
  

The Company reserves the right in its absolute discretion to add to your duties or amend this job description at any time. In addition to the above duties, you will carry out such other duties as the Company reasonably directs from time to time.

Equal Opportunity Statement: State of Play Hospitality is proud to be an equal opportunity employer. It is our policy to provide equal employment opportunities to all qualified applicants and employees without regard to their actual or perceived race, color, religion, sex, sexual orientation, marital or civil union status, age, national origin, disability, pregnancy, childbirth or related medical condition, citizenship, veteran status, genetic information, gender, gender identity or expression, or any other basis prohibited by law.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Hospitality

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