Executive Assistant to Chief Executive Officer

Amylu Foods; Chicago (IL); On-site; USD 65,000 - 100,000; Full time

Job summary

Join a leading protein manufacturing company as an Executive Assistant to the CEO, supporting key executive functions. This role involves managing schedules, facilitating communications, and executing high-level administrative tasks in a dynamic environment. The ideal candidate should have strong organizational skills and experience in a fast-paced setting.

Benefits

Competitive salary and benefits package

Collaborative work culture

Opportunities for professional development

Qualifications

• 3-5 years of experience supporting a senior executive.
• Prior experience in CPG or finance preferred.
• Detail-oriented initiative-taker.

Responsibilities

• Manage CEO's calendar and schedule meetings.
• Coordinate communication with board of directors.
• Assist in project planning and presentations.

Skills

Collaboration

Confidentiality

Judgment

Time Management

Writing Skills

Organization

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer

This range is provided by Amylu Foods. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$65,000.00/yr - $100,000.00/yr

Amylu Foods is a high growth better for you protein manufacturer headquartered in Chicago, Illinois. As the pioneers of chicken sausage, we blend innovation with experience and bring bold, fresh flavors to the table. From our Chicago roots, we have grown into an enthusiastic, resolute team of food enthusiasts, leading the category with our creative recipes, small-batch production, and constant flavor innovation. Celebrating 100 years of culinary craftsmanship, we are expanding our offerings and distribution nationwide, launching new and exciting products that continue to redefine the protein category. If you are enthusiastic about food and eager to join a company with endless growth potential, Amylu Foods is the place to be.

Reporting directly to the CEO, Amylu Foods is seeking a highly skilled, initiative-taking Executive Assistant to support our CEO and executive team. This role will be the liaison to the board of directors and executive team; organizing, prioritizing, coordinating, and filtering meetings, phone calls, and communication on behalf of the executives they support. This role is ideal for a professional with strong business acumen who can manage high-level administrative duties.

Key Responsibilities:

• Work directly with the CEO to support all aspects of his daily work routine.
• Maintain the CEO’s calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs.
• Serve as a liaison between the CEO, executive team, and the public. This includes receiving and screening the CEO’s phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
• Coordinate work with other staff as needed; play a key role in the coordination of staff efforts both within and outside the department.
• Provide coordination, monitoring, and communication of projects and programs managed by the CEO.
• Assist in CEO activities and processes including project planning, intake, prioritization, initiation, execution, and training, as well as in fostering collaboration of end-users and key stakeholders.
• Serve as a primary point of contact between the Office of the CEO and the board of directors, including helping to coordinate the work of the separate groups and providing administrative support for board meetings.
• Assist the CEO and executive team in the development of presentations and white papers for internal and external audiences.
• Determine priority of matters of attention for the CEO; redirect matters to staff to manage, or handle matters personally, as appropriate.
• Keep the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Routinely perform a wide variety of support duties.
• Manage printing, faxing, mail/overnight packages, copying, filing, and email/messages.
• Sort and triage mail; maintain e-mail and other address directories.
• Compose and prepare letters relating to routine correspondence for the CEO’s signature.
• Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
• Transcribe source material, prepare documents, reports, tables, and charts; distribute as appropriate.
• Prepare, reconcile, and submit expense reports.
• Maintain paper and electronic filing systems.
• Maintain confidential and sensitive information.
• Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
• Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.

Qualifications:

Education and Experience:

• A detail-oriented initiative-taker with prior experience in the CPG, investment bank or private equity is a plus.
• Three to five years’ prior experience in supporting a senior executive or team

Skills, Competencies and Personal Attributes:

• A collaborator capable of cultivating productive working relationships across the organization
• Thrives in a fast-paced environment
• Uses discretion and confidentiality
• Someone who exhibits sound judgment with the ability to prioritize and make decisions
• Energetic and eager to tackle new projects and ideas
• Comfortable interacting with high-level executives
• Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
• Exceptional writing, editing, and proofreading skills
• Excellent organization, time-management skills, and communication

Why Join Amylu Foods:

• Opportunity to collaborate closely with an accomplished leader and be part of a growing CPG firm.
• Be a pivotal member of the leadership support team, contributing directly to the company’s growth and success.
• Competitive salary and benefits package.
• Dynamic, collaborative work culture that encourages professional development and personal growth.

Amylu Foods is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Food and Beverage Manufacturing

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