Executive Assistant

Midwest Vision Partners, LLC; Chicago (IL); Hybrid; USD 70,000 - 110,000; Full time

Job summary

Midwest Vision Partners seeks an exceptionally organized Executive Assistant to act as the operational backbone for the CEO and C-Suite. You will own meeting management, executive calendar coordination, and accountability, with the authority to push back on leadership when needed.

Remote position supporting executives across Michigan, Illinois, and Ohio, with responsibilities spanning agenda setting, action-item ownership, expense processing in Ramp, and strategic administrative support to

Qualifications

• 5+ years of experience as an Executive Assistant or similar high-level operational support role.
• Proficiency in Google Suite, expense tools (Ramp), and project management tools (Monday, Asana, or similar).

Responsibilities

• Own the CEO and executive team calendar, consolidate meetings, and enforce clear agendas and deliverables.
• Organize and facilitate executive team meetings: define attendees, decision authorities, action items, owners and deadlines.
• Track action items with a live log; flag overdue items and report blockers to leadership.
• Hold executives accountable for follow-through and push back when commitments aren’t met.
• Submit and process CEO expenses; ensure policy compliance in Ramp.
• Provide strategic administrative support: research, data gathering, and presentation prep as needed.
• Coordinate cross-functional initiatives, track deadlines, interdependencies, and ownership.

Skills

Executive support

Calendar management

Google Suite

Ramp

Monday/Asana

Tools

Ramp

Monday

Asana

Google Workspace

Job description

Executive Assistant

Job Description

We're seeking an exceptionally organized and assertive Executive Assistant who will be the operational backbone of the CEO and C-Suite. You'll own meeting management, executive calendar coordination, action item tracking, and accountability-with the authority and judgment to push back on the leadership team when needed. This role exists to eliminate administrative friction, consolidate scattered initiatives, and ensure our executive team stays focused on what matters.

Location: Remote (Michigan, Illinois, Ohio)

What You Will Be Working On

• Manage the CEO's calendar and executive team meeting portfolio: consolidate overlapping meetings, flag calendar conflicts, enforce meeting hygiene (clear agendas, defined attendees, explicit deliverables).

• Organize and facilitate executive team meetings: coordinate agendas, define attendees and decision authorities, assign action items, determine owners and deadlines.

• Track executive team action items and deliverables: maintain a live action log, flag missed or overdue items, follow up with owners, report blockers.

• Hold the executive team accountable: own the rhythm of follow-up, elevate stalled items, and push back when commitments aren't met or rigor is lacking.

• Submit and process CEO expenses: manage in Ramp, reconcile promptly, ensure policy compliance.

• Provide strategic administrative support: research, data gathering, presentation prep, stakeholder coordination as needed to remove administrative burden from the CEO and COO.

• Organize cross-functional executive initiatives: track workstreams, deadlines, interdependencies, and ownership when the CEO launches strategic projects.

• Handle ad hoc tasks and special projects as the CEO prioritizes them week to week.

What Will Make You Awesome

• You are assertive and unafraid to challenge the C-suite: you lead the meeting agenda and attendees, name priorities, and hold leaders accountable without being combative.

• You have executive-level judgment: you can anticipate what the CEO needs, identify inefficiencies before being told, and make decisions independently (e.g., which meetings should be consolidated, who really needs to attend).

• You are operationally excellent and detail-oriented: you track dozens of moving pieces, flag risks, and follow up relentlessly without being pushy.

• You are a skilled communicator: you can brief executives concisely, write crisp agenda-setting emails, and distill complex initiatives into clear tracking.

• You thrive in fast-moving, ambiguous environments: your north star is organizational efficiency, not rigid process.

• You bring genuine authority: you're not just scheduling; you're actively managing the cadence, quality, and accountability of executive operations.

What You Know

• 5+ years of experience as an Executive Assistant or similar high-level operational support role.

• Proficiency in Google Suite, expense tools (Ramp), and project management tools (Monday, Asana, or similar).

The above is intended to describe the general content of and requirements for the performance of this position. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

About Midwest Vision Partners

Vision is a precious gift. Midwest Vision Partners (MVP) is focused on improving and preserving it for as many patients as possible by cultivating a network of world-class ophthalmologists and optometrists who provide exceptional, patient-centered care. Midwest Vision Partners was founded in 2019 in partnership with Alpine Investors. Headquartered in Chicago, MVP proudly supports prominent eye care professionals in 70+ locations across Ohio, Michigan, Pennsylvania, West Virginia, and Illinois, with over 140 physicians and 1500 employees all focused on providing top-notch, customized results for each of our patients.