Strategic Executive Operations Partner (Remote)

Midwest Vision Partners, LLC

Chicago (IL)

Hybrid

USD 70,000 - 110,000

Full time

4 days ago

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Job summary

Midwest Vision Partners seeks an exceptionally organized Executive Assistant to act as the operational backbone for the CEO and C-Suite. You will own meeting management, executive calendar coordination, and accountability, with the authority to push back on leadership when needed.

Remote position supporting executives across Michigan, Illinois, and Ohio, with responsibilities spanning agenda setting, action-item ownership, expense processing in Ramp, and strategic administrative support to

Qualifications

5+ years of experience as an Executive Assistant or similar high-level operational support role.
Proficiency in Google Suite, expense tools (Ramp), and project management tools (Monday, Asana, or similar).

Responsibilities

Own the CEO and executive team calendar, consolidate meetings, and enforce clear agendas and deliverables.
Organize and facilitate executive team meetings: define attendees, decision authorities, action items, owners and deadlines.
Track action items with a live log; flag overdue items and report blockers to leadership.
Hold executives accountable for follow-through and push back when commitments aren’t met.
Submit and process CEO expenses; ensure policy compliance in Ramp.
Provide strategic administrative support: research, data gathering, and presentation prep as needed.
Coordinate cross-functional initiatives, track deadlines, interdependencies, and ownership.