Executive Assistant

Addison Group; Chicago (IL); On-site; USD 60,000 - 95,000; Full time

Job summary

A leading company in healthcare is seeking an Executive Assistant to support C-level leadership in Chicago. The ideal candidate will thrive in a fast-paced environment, possess strong organizational and communication skills, and be adept at handling confidential matters while working closely with executive teams.

Benefits

Competitive compensation

Comprehensive benefits package

Qualifications

• Minimum 5 years of experience supporting C-level executives.
• Must have previous experience working directly with a Board of Directors.
• Ability to manage multiple priorities with accuracy.

Responsibilities

• Manage and coordinate executive calendars and meetings.
• Organize board meetings, capture shorthand notes, and distribute minutes.
• Draft and manage confidential communications and reports.

Skills

Organizational skills

Shorthand note-taking

Communication skills

Discretion

Time management

Tools

Microsoft Office Suite

Job description

18 hours ago Be among the first 25 applicants

Direct message the job poster from Addison Group

Addison Group is partnering with a well-established organization in the healthcare sector to hire a dedicated Executive Assistant to support C-level leadership. This is a full-time, onsite role based in Chicago, ideal for a professional who thrives in a fast-paced environment and has experience working closely with executive teams and boards.

Job Description:

We’re seeking a highly organized and experienced Executive Assistant to support both the CEO and CFO of our client’s organization. The right candidate will be detail-oriented, comfortable handling confidential information, and able to anticipate the needs of busy executives. Prior experience supporting a Board of Directors and proficiency in shorthand note-taking is required for this role.

Key Responsibilities:

• Manage and coordinate executive calendars, ensuring all meetings and obligations are efficiently scheduled
• Organize and attend board and committee meetings, capturing accurate shorthand notes and distributing polished minutes
• Serve as a primary point of contact between executives and internal/external stakeholders
• Draft, edit, and manage confidential communications, reports, and documents
• Arrange travel plans and handle logistics for meetings and special events
• Ensure timely follow-up on action items and deadlines
• Provide ongoing administrative support, including document preparation, data entry, and filing
• Handle sensitive information with a high level of discretion and professionalism

Qualifications:

• Shorthand note-taking skills are required – this is a critical component of the role
• Minimum 5 years of experience supporting C-level executives
• Must have previous experience working directly with a Board of Directors
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong written and verbal communication skills
• Demonstrated ability to manage multiple priorities with accuracy and professionalism
• Must be able to work onsite Monday through Friday with occasional extended hours as needed
• Full-time, onsite role (5 days/week)
• Must be located in or willing to commute to Chicago, IL
• Reports directly to executive leadership
• Opportunity to support senior leaders in a mission-driven environment
• Work in a collaborative and professional setting
• Competitive compensation and comprehensive benefits package

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care

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