Executive Assistant

Hirecruiting; Charleston (SC); On-site; USD 34,000 - 55,000; Part time

Job summary

Hirecruiting is seeking an Executive Assistant to support the Office of the CEO during a temporary leave. The role requires onsite presence in Charleston, SC every Thursday and Friday, and strong calendar management experience.

You will independently manage the CEO’s complex schedule, coordinate meetings with cross-functional teams, prepare materials, and handle confidential information with discretion while adapting to shifting priorities. ASAP start.

Qualifications

• Experience providing executive-level support, preferably for CEO/C-suite.
• Ability to manage the CEO’s complex calendar and meetings with multiple stakeholders.
• Discretion and confidentiality in handling sensitive information.

Responsibilities

• Independently manage the CEO’s complex executive calendar, coordinate meetings, resolve scheduling conflicts, and prioritize competing demands.
• Coordinate internal and external meetings involving executive leadership and cross-functional stakeholders.
• Communicate professionally and discreetly with executive leadership, administrative partners, and other key stakeholders.
• Prepare and organize meeting agendas, presentation materials, notes, decisions, and follow-up items as needed.
• Support executive priorities and time-sensitive requests while ensuring accurate communication and timely follow-through.
• Assist with leadership meeting logistics, including Microsoft Teams coordination and presentation support.
• Provide additional executive administrative support and assist with special projects as assigned throughout the temporary assignment.

Skills

Executive support

Calendar management

Scheduling meetings

Discretion

Communication

Tools

Microsoft Outlook

Microsoft Teams

PowerPoint

Microsoft Office

Job description

# Executive AssistantApply**Executive Assistant** (Part-time) **Charleston, SC** **Job Summary** The Executive Assistant will provide administrative support to the Office of the CEO during a temporary leave of absence. This individual will be responsible for managing a complex executive calendar, coordinating meetings, communicating with leadership and key stakeholders, and supporting time-sensitive administrative priorities. The ideal candidate has prior executive-level administrative experience, strong Microsoft Outlook calendar management skills, and the ability to handle confidential information with discretion. This is a short-term, part-time assignment requiring onsite availability every Thursday and Friday, with no permanent conversion currently anticipated. **Key Responsibilities*** Independently manage the CEO’s complex executive calendar, coordinate meetings, resolve scheduling conflicts, and prioritize competing demands.* Coordinate internal and external meetings involving executive leadership and cross-functional stakeholders.* Communicate professionally and discreetly with executive leadership, administrative partners, and other key stakeholders.* Prepare and organize meeting agendas, presentation materials, notes, decisions, and follow-up items as needed.* Support executive priorities and time-sensitive requests while ensuring accurate communication and timely follow-through.* Assist with leadership meeting logistics, including Microsoft Teams coordination and presentation support.* Provide additional executive administrative support and assist with special projects as assigned throughout the temporary assignment. **Job Requirements*** Prior executive administrative support experience required; direct CEO/C-suite support strongly preferred.* Targeting candidates with 3+ years of direct CEO/C-suite executive support experience.* Strong experience managing complex executive calendars, scheduling meetings, and resolving conflicts.* Proficiency in Microsoft Outlook; Microsoft Teams, PowerPoint, and other Microsoft Office applications preferred.* Excellent organizational, communication, and time-management skills.* Ability to handle confidential executive information with discretion and professionalism.* Ability to independently manage shifting priorities, competing demands, and time-sensitive requests.* Healthcare, hospital system, or academic medical center experience preferred.* Must be available to work onsite every Thursday and Friday, 8 hours per day (s per week), in Charleston, SC.* Must be available to start ASAP.