Executive Assistant

UNC Health Care; Chapel Hill (NC); On-site; USD 29,000 - 40,000; Full time

Job summary

UNC Health Care in Chapel Hill is seeking an experienced administrative assistant to support a Director within Radiology Administration. This full-time, on-site role handles confidential information, organizes files, and coordinates meetings and travel.

Responsibilities include preparing correspondence and reports, distributing minutes, managing calendars, screening calls, and monitoring the department budget.

Qualifications

• High school diploma or GED; higher-level degree may satisfy this requirement.
• Two (2) years of progressive experience in a clerical, administrative or office management role.

Responsibilities

• Serves as primary assistant to a Director. Organizes supervisor's files (electronic and paper). Ensures materials are readily accessible and that file maintenance is current. Maintains confidentiality of information
• Researches and composes a variety of correspondence, memoranda and reports using office support software packages. Compiles materials from multiple sources into a unified presentation. Maintains confidentiality of information
• Communicates and follows up with department managers regarding project and report data due to supervisor. Ensures agenda and documents for discussion are distributed in advance to meeting attendees. Prepares and distributes minutes of meetings.
• Screens telephone calls, visitors and appointments. Provides information or refers appropriately. Opens, reads and screens mail addressed to supervisor. Responds to routine correspondence as instructed. Responds to email as instructed
• Schedules calendar commitments for supervisor. Arranges meetings, conferences and travel logistics for executives and officials.
• Monitors and maintains administrative office budget.

Skills

Administrative support

Discretion

Communication

Education

High school diploma

Tools

Office software

Job description

Description

Your passion belongs at UNC Health. Join more than 56,000 teammates working together to improve the health and well-being of the communities we serve across North Carolina.

Summary: Provides the principle office/administrative support to directors. Handles confidential information and uses discretion in dealing with internal and external contacts. Duties include a wide variety of activities that reduce the attention the supervisor must give to administrative and office operation details.

Hours: Day shift

1. Serves as primary assistant to a Director. Organizes supervisor's files (electronic and paper). Ensures materials are readily accessible and that file maintenance is current. Maintains confidentiality of information
2. Researches and composes a variety of correspondence, memoranda and reports using office support software packages. Compiles materials from multiple sources into a unified presentation. Maintains confidentiality of information
3. Communicates and follows up with department managers regarding project and report data due to supervisor. Ensures agenda and documents for discussion are distributed in advance to meeting attendees. Prepares and distributes minutes of meetings.
4. Screens telephone calls, visitors and appointments. Provides information or refers appropriately. Opens, reads and screens mail addressed to supervisor. Responds to routine correspondence as instructed. Responds to email as instructed
5. Schedules calendar commitments for supervisor. Arranges meetings, conferences and travel logistics for executives and officials.
6. Monitors and maintains administrative office budget.

Other Information

Education Requirements: High school diploma or GED required; higher-level degree may satisfy this requirement.

Licensure/Certification Requirements: No licensure or certification required.

Professional Experience Requirements: Two (2) years of progressive experience in a clerical, administrative or office management role.

Job Details

Legal Employer: STATE

Entity: UNC Medical Center

Organization Unit: Radiology Administration

Work Type: Full Time

Standard Hours Per Week: 40.00

Salary Range:$20.74 - $29.52 per hour (Hiring Range)

Pay offers are determined by experience and internal equity

Work Assignment Type: Onsite

Work Schedule: Day Job

Location of Job: US:NC:Chapel Hill

Exempt From Overtime: Exempt: No

This is a State position employed by UNC Health Care System with UNC Health benefits. If, however, you are presently an employee of another North Carolina agency and currently participate in TSERS or the ORP, you will be eligible to continue participating in those plans at UNC Health.

Qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, status as a protected veteran or political affiliation.

UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities. All interested applicants are invited to apply for career opportunities. Please email [e-mail] if you need a reasonable accommodation to search and/or to apply for a career opportunity.