Executive Assistant

customgoods; Carson (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

Custom Goods, LLC is seeking a Sr Executive Assistant to serve as the President’s right hand in a fast-paced logistics environment. The role requires independence, polish, and strong written/verbal skills.

This individual will support executives, manage calendars, and prepare reports and dashboards. Key responsibilities include drafting confidential correspondence, coordinating travel, and producing executive-level presentations amidst shifting priorities.

Qualifications

• Bachelor’s degree in Business Administration, Communications, or related field.
• 5+ years of executive-level administrative support experience, logistics/warehousing or fast-paced operations preferred.
• Proven track record supporting C-suite or senior leadership in growing companies.

Responsibilities

• Manage President's calendar and scheduling with high attention to detail.
• Assist in presentations and communications with employees and customers.
• Coordinate data for operational reports and presentations; prepare information for special projects.

Skills

MS Office Suite

Visio

Project management tools

5+ yrs executive support

Education

Bachelor’s degree

Tools

MS Office

Visio

Project management tools

Job description

Summary/Objective:

Our company is looking for a highly organized and professional Sr Executive Assistant to act as the “right arm” to the President of a fast-paced logistics environment. This person will work directly for the President but will also assist other executives in the company. This person must be polished and have the ability to work independently. They also need to be detail oriented, be able to manage and meet deadlines, and have excellent verbal and written skills.

Essential Functions:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This individual will handle scheduling and calendar management for company
• Assist in presentations and communications with in-house employees and customers
• They will coordinate data from a variety of sources for inclusion in operational reports and presentations; perform independent research and prepare information for special projects as assigned.
• This individual will also be involved with interpreting and relaying company policy information informing the Executives of any deviation on items requiring personal attention.
• This individual will draft confidential correspondence, edit documents, transcribe minutes of meetings and perform other admin duties such as travel arrangements for the President.
• Must enjoy a busy environment with changing priorities
• Strong MS office skills, which include Word, Excel and PowerPoint as well as Visio are necessary.

Core Behaviors:

• Servant Leadership
• Passion for Excellence
• Integrity
• Resilient
• Intense Safety Focus
• Trust

Qualifications

• Bachelor’s degree in Business Administration, Communications, or related field preferred.
• 5+ years of executive-level administrative support experience; experience in logistics, supply chain, warehousing, transportation, or a fast-paced operational environment strongly preferred.
• Proven track record supporting C-suite or senior leadership in a rapidly growing or operationally complex company.
• Technical Skills
• Strong proficiency with Microsoft Office Suite (Excel, Outlook, Word, PowerPoint) and project management tools.
• Ability to prepare executive-level presentations, reports, meeting minutes, and dashboards.
• High level of comfort with data organization, scheduling tools, and workflow platforms.

AAP/EEO Statement:

Custom Goods, LLC is committed to providing equal employment opportunities to all employees and applicants without regard to race, religion, color, sex, national origin, citizenship status, uniform service member status, age, disability, sexual and gender orientation, genetic information or any other protected status in accordance with all applicable federal, state and local laws.

This commitment extends to all aspects of Custom Goods’ employment practices including, but not limited to, recruiting, hiring, promoting, transferring, compensation, benefits, training, leaves of absence, termination, and other terms and conditions of employment.