Executive Assistant

Rancho San Gregorio; California, Northern (MO, KY); Hybrid; USD 19,000 - 33,000; Full time

Job summary

Rancho San Gregorio is seeking an Executive Assistant to provide administrative and operational support to the founders, executives, and resident startups. This role offers growth opportunities in a fast-paced, innovative environment aimed at bettering our planet.

You will answer calls, schedule meetings, manage expenses, assist visitors, maintain equipment and supplies, and coordinate office procedures. The position requires commuting to San Gregorio, CA, at least three days per week.

Qualifications

• Social media and video production experience preferred.
• Technical writing experience preferred.
• Ability to work in a dynamic environment and provide reliable support to executives.
• Strong communication and organizational skills.

Responsibilities

• Answer and direct phone calls.
• Schedule appointments and meetings.
• Submit and reconcile expense reports.
• Provide general support to visitors.
• Ensure operation of equipment by arranging preventive maintenance and repairs.
• Maintain supplies inventory and place orders for supplies.
• Perform administrative duties such as filing, purchasing, record keeping, typing, copying, binding, scanning, and data entry.
• Handle sensitive information in a confidential manner.
• Coordinate office procedures.
• Reply to emails, calls, or in-person inquiries.
• Receive, sort, and distribute mail.
• Provide polite and professional communication.
• Manage LinkedIn, Instagram, YouTube and other professional social media platforms.

Skills

Social media

Video production

Technical writing

Executive support

Adaptability

Job description

The Executive Assistant provides administrative and operational support to the founders and executives at Rancho San Gregorio and its resident startups. This position provides an opportunity for career growth in an exciting, fast-paced industry and to be part of new innovative research to better our planet!

Details

$18-$24 hourly DOE

Full or part-time, Monday-Friday

Applicants must be comfortable commuting to our location in San Gregorio, CA, a minimum of 3 days a week.

Responsibilities

Answer and direct phone calls

Schedule appointments and meetings

Submit and reconcile expense reports

Provide general support to visitors

Ensure operation of equipment by completing preventetive maintenance requirements; calling for repairs; maintaining equipment inventories

Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

Carry out administrative duties such as filing, purchasing, record keeping, typing, copying, binding, scanning, printing, data entry, etc.

Handle sensitive information in a confidential manner

Coordinate office procedures

Reply to email, telephone, or face to face inquiries

Receive, sort, and distribute mail

Provide polite and professional communication

Manage LinkedIn, Instagram, Youtube and other professional social media platforms

Preferred Experience

Social media/video production

Technical writing

Working in a dynamic environment while providing reliable support to executives