Executive Assistant

Delek US; Brentwood (TN); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

401K match

Medical benefits

Calm app access

Performance incentives

Bonus payouts

Job summary

Delek US Holdings is seeking an experienced administrative professional to support executives with daily administrative tasks and calendar management. You will prepare correspondence, reports, and presentations using standard business software, while screening calls, managing mail, and organizing travel and meetings.

This role requires at least 8 years in administrative support, strong attention to detail, and exceptional organizational skills.

Qualifications

• High school diploma or GED required; equivalent combination may be considered.
• 8+ years of administrative support experience required.
• No licensure or certification required.

Responsibilities

• Provide administrative support to executive employees using business software to prepare correspondence, reports, presentations, agendas, and minutes.
• Screen and direct incoming calls, visitors, mail and email; maintain files, calendars and diaries.
• Arrange travel, coordinate meetings, and track expenses.

Skills

Attention to detail

Relationship management

Organizational savvy

Organizational skills

Time management

Written and verbal communication

Confidentiality

Reporting to C-Suite

Education

High School Diploma or GED

8+ years administrative support experience

Job description

Are you looking for a career in a dynamic and innovative company that values versatility, growth, and teamwork? Look no further than Delek US Holdings!

WHAT IS DELEK? WHAT DO WE DO?

We are a boutique-sized diversified downstream energy company with a range of assets, including petroleum refining and logistics.

• Our refineries in Texas, Arkansas, and Louisiana have a combined crude capacity of 302,000 barrels per day
• Our logistics business currently owns and operates 720 miles of crude and product pipelines, a 600-mile crude oil gathering system, and storage tanks and terminals.

Delek Benefits

We offer fantastic benefits that include up to a 10% match on 401K on your hire start, with a vesting timeline of only one year, along with medical benefits that start on day onewith a 30% premium rebate annually! We value your well-being and all employees now have access to the Calm app for FREE, which is used for meditation, stress management, and better sleep. Through our performance management program, you can earn additional annual incentives as you set and achieve goals. Our pay for performance culture motivates our employees to improve Delek’s year-over-year company, business unit, and individual results. With some of the highest bonus payouts in recent years, we know that our success is due to our talented and dedicated team. We are looking for individuals like you to help us continue this momentum and bring new ideas to the table. At Delek, you will have the opportunity to make an impact and grow your career in a supportive and innovative environment.

Job Summary

Provides administrative support to executive employees in the organization. Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc. Receives, screens and directs incoming calls, visitors, mail and email. Maintains files, records, calendars and diaries. May arrange business travel, coordinate meeting arrangements, and/or track expenses.

Education And Experience

• High School Diploma or GED (Required)
• In lieu of the above education requirements, an equivalent combination of education and experience may be considered.
• Eight (8) or more years Experience in administrative support (Required)
• No Licensure or Certification Required.

Job Requirements

• Attention to Detail
• Relationship Management
• Organizational Savvy
• Organizational skills
• Time ManagementWritten and Verbal Communication
• Confidentiality
• Must be reporting into a C-Suite position
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information and initiating communications
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, travel, and other activities
• Works closely with Company Executives to keep them informed of upcoming commitments and responsibilities and following up appropriately
• Successfully completes critical aspects of all deliverables with a hands‑on approach, including drafting letters, maintaining files and records related to all Board activity and follow‑up
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures
• Handles invoicing management for team/department/executive, etc. utilizing company's processes and systems
• Plans, executes, and facilitates events for the site/department/team/manager, etc.
• While this job description aims to provide a comprehensive overview of the role, it may not detail every task or responsibility required.

CORE COMPETENCIES

Change Agility (level 1 Developing)

Identifies, initiates, and adapts to organizational changes that foster enhanced effectiveness, efficiency, safety, and ultimately business results.

Collaboration (level 1 Developing)

Sees connection points across the organization and partners effectively with others to achieve common goals.

Decision Making (level 1 Developing)

Sees connection points across the organization and partners effectively with others to achieve common goals.

Drive For Results (level 1 Developing)

Drives to achieve challenging performance objectives

Team Building (level 1 Developing)

Builds trust, fosters openness, and provides support. As the manager of a team, selects and motivates a strong team.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin, disability status, protected veteran status, or any other characteristic protected by law. Equal Opportunity Employer/Disabled/Veterans.