Executive Assistant

Delek US Holding Inc; Brentwood (TN); On-site; USD 70,000 - 90,000; Full time

Job summary

Delek US Holdings is seeking an experienced executive administrator to provide high-level support to the organization’s C‑suite. You will use business software to prepare documents, manage calendars, and coordinate travel and meetings.

The role requires diligent attention to detail, strong communication skills, and the ability to handle confidential information with discretion. This position offers growth in a dynamic energy company that values teamwork and results.

Qualifications

• High School Diploma or GED (Required)
• Equivalent combination of education and experience may be considered.
• Eight (8) or more years experience in administrative support (Required)
• No Licensure or Certification Required.

Responsibilities

• Provide administrative support to executive employees using business software (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc.
• Receives, screens and directs incoming calls, visitors, mail and email.
• Maintains files, records, calendars and diaries.
• May arrange business travel, coordinate meeting arrangements, and/or track expenses.

Skills

Attention to Detail

Relationship Management

Organizational Savvy

Organizational Skills

Time Management

Written and Verbal Communication

Confidentiality

C-Suite Support

Education

High School Diploma or GED

Job description

Select how often (in days) to receive an alert:

Are you looking for a career in a dynamic and innovative company that values versatility, growth, and teamwork? Look no further than Delek US Holdings!

WHAT IS DELEK? WHAT DO WE DO?

We are a boutique-sized diversified downstream energy company with a range of assets, including petroleum refining and logistics.

Our refineries in Texas, Arkansas, and Louisiana have a combined crude capacity of 302,000 barrels per day

Our logistics business currently owns and operates720 milesof crude and product pipelines, a 600-mile crude oil gathering system, and storage tanks and terminals.

DELEK BENEFITS:

We offer fantastic benefits that include up to a 10% match on 401K on your hire start, with a vesting timeline of only one year, along with medical benefits that start on day onewith a 30% premium rebate annually! We value your well-being and all employees now have access to the Calm app for FREE, which is used for meditation, stress management, and better sleep. Through our performance management program, you can earn additional annual incentives as you set and achieve goals. Our pay for performance culture motivates our employees to improve Delek’s year-over-year company, business unit, and individual results. With some of the highest bonus payouts in recent years, we know that our success is due to our talented and dedicated team. We are looking for individuals like you to help us continue this momentum and bring new ideas to the table. At Delek, you will have the opportunity to make an impact and grow your career in a supportive and innovative environment.

JOB SUMMARY

Provides administrative support to executive employees in the organization. Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc. Receives, screens and directs incoming calls, visitors, mail and email. Maintains files, records, calendars and diaries. May arrange business travel, coordinate meeting arrangements, and/or track expenses.

EDUCATION AND EXPERIENCE

• High School Diploma or GED (Required)
• In lieu of the above education requirements, an equivalent combination of education and experience may be considered.
• Eight (8) or more years Experience in administrative support (Required)
• No Licensure or Certification Required.

JOB REQUIREMENTS

• Attention to Detail
• Relationship Management
• Organizational Savvy
• Organizational skills
• Time Management
• Written and Verbal Communication
• Confidentiality
• Must be reporting into a C-Suite position
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information and initiating communications
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, travel, and other activities
• Works closely with Company Executives to keep them informed of upcoming commitments and responsibilities and following up appropriately
• Successfully completes critical aspects of all deliverables with a hands-on approach, including drafting letters, maintaining files and records related to all Board activity and follow-up
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures
• Handles invoicing management for team/department/executive, etc. utilizing company's processes and systems
• Plans, executes, and facilitates events for the site/department/team/manager, etc.
• While this job description aims to provide a comprehensive overview of the role, it may not detail every task or responsibility required.

CORE COMPETENCIES

CHANGE AGILITY (LEVEL 1 DEVELOPING):

Identifies, initiates, and adapts to organizational changes that foster enhanced effectiveness, efficiency, safety, and ultimately business results.

COLLABORATION (LEVEL 1 DEVELOPING):

Sees connection points across the organization and partners effectively with others to achieve common goals.

DECISION MAKING (LEVEL 1 DEVELOPING):

Sees connection points across the organization and partners effectively with others to achieve common goals.

DRIVE FOR RESULTS (LEVEL 1 DEVELOPING):

Drives to achieve challenging performance objectives

TEAM BUILDING (LEVEL 1 DEVELOPING):

Builds trust, fosters openness, and provides support. As the manager of a team, selects and motivates a strong team.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin, disability status, protected veteran status, or any other characteristic protected by law. Equal Opportunity Employer/Disabled/Veterans.

BECOME PART OF THE ENERGY

It’s an exciting time to join Delek. We’re on a mission to attract, retain, and engage the best and brightest talent – those who are great team players and leaders who make it their first priority to serve.

• We are performance driven
• We value a passion for excellence
• We value teamwork
• We value and reward hard work and dedication

Delek US offers the opportunity to provide you with more than a job – we want to help you build a career.

Since our inception, our ability to hire the right people for the job has served us well, resulting in an impressive record of consistent growth and profitability. With more than 3,500 employees in nine states, we have brought together a diverse team of professionals passionate about investing their time and expertise in one of the most dynamic downstream energy companies in the market today.