Executive Assistant

Socket.dev; Blue Mountain Lake (NY); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Remote-friendly

Generous benefits & PTO

Professional growth

Job summary

The Adirondack Experience (ADKX) in Blue Mountain Lake, NY seeks an Executive Assistant to support the Executive Director and leadership team. The role includes calendar management, meeting coordination, and preparing materials for quarterly board meetings in NYC and the Adirondacks.

Candidate will proofread documents, maintain confidentiality, and assist with special projects. Hybrid work is available; winters involve more onsite days, summers more remote work. Bachelor's degree preferred.

Qualifications

• Proven experience as an executive or administrative assistant.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Experience producing meeting minutes.
• Proficiency with MS Office and calendar tools.
• Attention to detail and high accuracy.
• Ability to work independently and with teams.
• Some weekend/evening availability.
• Bachelor’s degree or equivalent experience preferred.

Responsibilities

• Manage the Executive Director’s calendar, meetings, and commitments.
• Coordinate meeting communications, invitations, materials, and follow-up.
• Proofread/edit grants, emails, and reports for clarity and professionalism.
• Prepare materials for meetings, presentations, and board events; attend NYC and Adirondack board meetings.
• Handle incoming communications and prioritize inquiries.
• Support with special projects for the ED and leadership team.
• Maintain confidentiality and discretion with sensitive information.

Skills

Executive support

Organization

Communication

Meeting minutes

MS Office

Calendar management

Attention to detail

Independence & collaboration

Flexible hours

Education

Bachelor’s degree or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Description

The Adirondack Experience (ADKX) in Blue Mountain Lake, one of upstate New York’s premier cultural institutions, is seeking a dedicated and detail-oriented Executive Assistant to join our team. Located in the heart of the Adirondacks, ADKX offers a unique blend of outdoor recreation, cultural enrichment, and community engagement. This role provides an exciting opportunity to support our leadership team and contribute to the organization’s mission of inspiring appreciation for the Adirondacks through engaging programs and exhibits.

The key responsibilities for the Executive Assistant include:

• Manage and coordinate the Executive Director’s (ED) calendar, including scheduling meetings, appointments, and other commitments.
• Coordinate meeting communications, including invitations, materials, and follow-up correspondence.
• Proofread and edit grants, emails, reports, correspondence, and other documents to ensure accuracy, clarity, and professionalism.
• Prepare and organize materials for meetings, presentations, and events. This includes our quarterly board meetings of which two are held in NYC and two are held in the Adirondack Park. Attendance at board functions is required.
• Handle incoming communications and prioritize inquiries to ensure efficient workflow.
• Assist with special projects and organizational tasks as needed to support the ED and leadership team.
• Maintain confidentiality and exercise discretion in handling sensitive information.

Join our vibrant team at ADKX, where we value dedication, community spirit, and a passion for the Adirondacks. We offer a supportive work environment, opportunities for professional growth, a generous benefit and time off plan, and the chance to be part of a beloved cultural institution that celebrates the natural beauty and heritage of the region. This position is eligible for some remote work. During the winter months, year-round staff members work three days a week onsite and two days a week remotely, and during the summer season, staff work onsite four days a week and remotely one day a week.

Requirements

• Proven experience as an executive assistant, administrative assistant, or in a similar role.
• Excellent organizational and time-management skills with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• Experience with providing meeting minutes.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and calendar management tools.
• Attention to detail and high level of accuracy in work.
• Ability to work independently and collaboratively in a dynamic environment.
• Some weekend and evening work is required.
• Passion for cultural institutions, outdoor recreation, or community engagement is a plus.
• Bachelor’s degree or equivalent experience preferred.