Executive Assistant to Executive Director | Board & Communications

Adirondack-Historical-Association; Blue Mountain Lake (NY); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Generous benefits and time off

Partial remote work

Job summary

The Adirondack Experience (ADKX) in Blue Mountain Lake, NY, seeks an Executive Assistant to support the Executive Director and leadership team. You will help manage calendars, communications, and confidential projects in a dynamic cultural setting.

Join a premier organization that blends outdoor recreation with arts and heritage. Some remote work is available, with seasonal onsite/remote balance; weekend/evening hours may be required to support board meetings and events.

Qualifications

• Proven experience as an executive assistant or in a similar role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Adaptable team player with interpersonal strengths.
• Proficiency in Microsoft Office Suite and calendar/virtual meeting tools.
• Attention to confidentiality and precision in handling information.

Responsibilities

• Manage the Executive Director’s calendar and schedule meetings.
• Coordinate meeting communications, materials, and minutes.
• Proofread and edit emails, reports, and documents for clarity and professionalism.
• Prepare materials for meetings, presentations, and events, including board meetings in NYC and the Adirondacks.
• Handle incoming communications and prioritize inquiries.
• Assist with special projects for the ED and leadership team.
• Maintain confidentiality and discretion at all times.

Skills

Organizational skills

Time-management

Written/verbal communication

Interpersonal skills

Independence & collaboration

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office Suite

Calendar management tools

Zoom

Job description

The Adirondack Experience (ADKX) in Blue Mountain Lake, NY, seeks an Executive Assistant to support the Executive Director and leadership team. You will help manage calendars, communications, and confidential projects in a dynamic cultural setting.

Join a premier organization that blends outdoor recreation with arts and heritage. Some remote work is available, with seasonal onsite/remote balance; weekend/evening hours may be required to support board meetings and events.