Executive Assistant

Montage Hotels; Big Sky (MT); On-site; USD 60,000 - 85,000; Full time

Job summary

Montage Hotels & Resorts seeks an Executive Administrative Assistant to support the Hotel General Manager and leadership team with professionalism and discretion. The role includes calendar management, travel coordination, minutes, reports, and complex document handling.

Ideal candidates hold a Bachelor’s degree in business or related field with at least 2 years in a senior admin role, strong communication, and advanced Excel skills. A proactive, organized, adaptable professional is essential.

Qualifications

• Bachelor’s degree in business or related field.
• 2+ years in a senior administrative support role.
• Experience handling confidential information with discretion.

Responsibilities

• Provide administrative support to the Hotel General Manager and leadership.
• Manage complex calendars, travel coordination, and meeting minutes.
• Prepare reports and presentations, compile data from multiple sources.
• Communicate information professionally and confidentially.

Skills

Interpersonal skills

Customer service orientation

Verbal and written communication

Organization and time management

Discretion and judgment

Adaptability to changing priorities

Multi-tasking in fast-paced env.

Education

Bachelor’s degree in business or related field

Tools

Microsoft Office

Excel

Job description

We welcome applicants with disabilities and provide reasonable accommodations as needed to our applicants. Please discuss with our hiring managers during our selection processes.

Executive Administrative Assistant

SUMMARY

Montage Hotels & Resorts is seeking an Executive Assistant to provide administrative support to the Hotel General Manager and Manager with professionalism and confidentiality. This role will include a wide variety of complex and confidential administrative functions, handling multiple projects with accuracy and proficiency, including but not limited to: answering telephone calls, scheduling appointments, communicating information, composing correspondence, taking and transcribing meeting minutes, creating presentations, generating reports, compiling data from a variety of sources, coordinating travel, maintaining a variety of manual and electronic documents, analyzing data, tracking expenses and preparing expense reports, and contract management.

QUALIFICATIONS

• Bachelor's degree in business or related field, and a minimum of 2 years' experience in a senior administrative support role.
• Proven experience and success in an environment where exposure to highly confidential information and data was commonplace.
• Track record and reputation of demonstrating high degree of discretion and sound judgment.
• Exceptional interpersonal skills for positive and effective communication with a diverse population.
• Strong customer service orientation.
• Excellent verbal and written communication skills.
• Extremely organized and efficient in planning, prioritizing and executing a complex work load.
• Must have solid professional references for a strong skill set, meeting and exceeding job objectives within deadlines, and exceptional job performance.
• Must be flexible to adapt to changing business needs and/or ad hoc projects.
• Must be adept at multi-tasking and managing multiple priorities in a fast-paced environment.
• Proficient in all Microsoft Office applications, with an emphasis on Excel.
• Accounting experience preferred.

PHYSICAL REQUIREMENTS

Must be able to bend, stoop, squat and stretch to fulfill tasks. Requires manual dexterity, grasping, writing, standing, sitting, walking, repetitive motions, bending, and climbing.

In the United States we are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.