Executive Assistant

Montage Big Sky; Big Sky (MT); On-site; USD 52,000 - 76,000; Full time

Job summary

Montage Hotels & Resorts in Big Sky, Montana, seeks an Executive Assistant to support the Hotel General Manager and Manager with confidentiality and professionalism. This role covers complex administrative tasks, travel coordination, data analysis, reporting, and contract management in a fast-paced environment.

The ideal candidate has a Bachelor's degree in business or related field and at least 2 years of senior admin experience, with strong discretion, communication, and organizational skills.

Qualifications

• Bachelor's degree in business or related field and 2+ years in a senior administrative support role.
• Experience handling highly confidential information with discretion.
• Demonstrated discretion and sound judgment in professional settings.
• Exceptional interpersonal and communication skills with a diverse population.
• Strong customer service orientation.
• Excellent verbal and written communication skills.
• Extremely organized and efficient in planning, prioritizing, and executing a heavy workload.
• Solid professional references with a proven track record of meeting deadlines.
• Flexible to adapt to changing business needs and ad hoc projects.
• Adept at multitasking and prioritizing in a fast-paced environment.
• Accounting experience preferred.
• Proficient in Excel and Microsoft Office.

Responsibilities

• Answer telephone calls and schedule appointments.
• Communicate information and compose correspondence.
• Take and transcribe meeting minutes.
• Create presentations and generate reports.
• Compile data from a variety of sources.
• Coordinate travel and maintain documents.
• Analyze data, track expenses, and prepare expense reports.
• Assist with contract management.

Skills

Discretion and judgment

Interpersonal skills

Verbal and written communication

Customer service orientation

Organized and efficient

Multitasking and prioritization

Adaptability to changing needs

Accounting experience

Excel proficiency

Education

Bachelor's degree in business or related field

Tools

Microsoft Office (Excel emphasis)

Job description

Live Your Passion. Add Your Magic.

At Montage International, we are doing something different, something exciting and it takes passionate people to bring our vision to life. We have built a culture that leads with the important notion we live by every day; do what you love. If this resonates with you, we look forward to receiving your application.

We welcome applicants with disabilities and provide reasonable accommodations as needed to our applicants. Please discuss with our hiring managers during our selection processes.

Executive Administrative Assistant SUMMARY

Montage Hotels & Resorts is seeking an Executive Assistant to provide administrative support to the Hotel General Manager and Manager with professionalism and confidentiality. This role will include a wide variety of complex and confidential administrative functions, handling multiple projects with accuracy and proficiency, including but not limited to: answering telephone calls, scheduling appointments, communicating information, composing correspondence, taking and transcribing meeting minutes, creating presentations, generating reports, compiling data from a variety of sources, coordinating travel, maintaining a variety of manual and electronic documents, analyzing data, tracking expenses and preparing expense reports, and contract management.

QUALIFICATIONS

• Bachelor's degree in business or related field, and a minimum of 2 years’ experience in a senior administrative support role.

• Proven experience and success in an environment where exposure to highly confidential information and data was commonplace.

• Track record and reputation of demonstrating high degree of discretion and sound judgment.

• Exceptional interpersonal skills for positive and effective communication with a diverse population.

• Strong customer service orientation.

• Excellent verbal and written communication skills.

• Extremely organized and efficient in planning, prioritizing and executing a complex work load.

• Must have solid professional references for a strong skill set, meeting and exceeding job objectives within deadlines, and exceptional job performance.

• Must be flexible to adapt to changing business needs and/or ad hoc projects.

• Must be adept at multi-tasking and managing multiple priorities in a fast-paced environment.

• Proficient in all Microsoft Office applications, with an emphasis on Excel.

• Accounting experience preferred.

PHYSICAL REQUIREMENTS

Must be able to bend, stoop, squat and stretch to fulfill tasks. Requires manual dexterity, grasping, writing, standing, sitting, walking, repetitive motions, bending, and climbing.

In the United States we are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.