Executive Assistant

Ltd Global; Berkeley (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Ltd Global in Berkeley, CA, is seeking an Executive Assistant to provide high-level administrative and operational support to senior leadership. You will manage calendars, coordinate communications, organize meetings, and prepare reports with discretion.

This role emphasizes board and committee support, project coordination, travel planning, and handling confidential information. Requires strong MS Office, excellent written and verbal communication, and 5+ years of executive support experience.

Qualifications

• Associate's degree required; Bachelor's degree preferred.
• Five years of executive administrative support experience.
• Advanced Microsoft Office proficiency.
• Excellent written and verbal communication.
• Strong organizational skills and confidentiality.

Responsibilities

• Provide high-level administrative support to senior leadership, including managing schedules and coordinating communications.
• Prepare agendas, reports, and presentations; record meeting minutes and action items.
• Support board and committee activities; assemble board packets and coordinate meetings.

Skills

Advanced Microsoft Office proficiency

Written and verbal communication

Organizational skills

Confidentiality

Professional judgment

Interpersonal skills

Multitasking

Prioritization of deadlines

Education

Associate's degree

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

About the company

A well-established, family-owned bakery and café specializing in authentic New York-style bagels and freshly prepared breakfast and lunch offerings. The company has built a strong reputation for high-quality food, exceptional customer service, and a welcoming neighborhood atmosphere. With multiple locations and a loyal customer base, it emphasizes freshness, consistency, teamwork, and operational excellence while fostering a collaborative and fast-paced work environment.

Position Summary

The Executive Assistant provides high-level administrative and operational support to senior leadership by managing schedules, coordinating communications, organizing meetings, preparing reports, and handling confidential information with professionalism and discretion.

Executive Support

• Manage executive calendars, appointments, and scheduling.
• Coordinate meetings, travel, itineraries, and conferences.
• Prepare agendas, reports, presentations, and correspondence.
• Screen calls, emails, and communications.
• Record meeting minutes and track action items.

Administrative Support

• Maintain confidential files and records.
• Process expense reports and reimbursements.
• Coordinate contracts and document management.
• Manage office supplies and executive office operations.

Project Coordination

• Assist with strategic projects and initiatives.
• Track deadlines and follow-up on executive priorities.
• Coordinate communication across departments.

Board and Committee Support

• Prepare Board packets.
• Coordinate Board meetings.
• Record Board meeting minutes.
• Maintain governance records.

Communication

• Serve as liaison between executives and stakeholders.
• Draft organizational communications.
• Handle sensitive inquiries professionally.

Office Operations

• Coordinate special events and meetings.
• Support administrative procedures.
• Recommend process improvements.

Required Qualifications

• Associate's degree required; Bachelor's degree preferred.
• Five years of executive administrative support experience.
• Advanced Microsoft Office proficiency.
• Excellent written and verbal communication.
• Strong organizational skills and confidentiality.

Preferred Qualifications

• Experience supporting nonprofit or executive leadership.
• Board governance experience.
• Project management experience.

Knowledge, Skills & Abilities

• Exceptional organization and multitasking.
• Professional judgment and discretion.
• Strong customer service and interpersonal skills.
• Ability to prioritize multiple deadlines.

Physical Requirements

• Prolonged sitting and computer work.
• Occasional lifting up to 25 pounds.
• Occasional travel.