Executive Assistant

Riceland Healthcare; Beaumont (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

Riceland Healthcare in Beaumont, TX is seeking an Executive Assistant to support senior leadership at our Corporate Office. You will leverage advanced Excel and Microsoft Office skills to organize calendars, prepare reports, and coordinate travel and meetings.

This role offers exposure to business development initiatives, cross-functional collaboration, and strategic projects; you will handle confidential information with professionalism and contribute to organizational growth.

Qualifications

• 2–3 years of experience as an Executive Assistant or Administrative Coordinator.
• Strong Microsoft Office Suite skills with emphasis on Excel (data manipulation, reporting, dashboards).
• Excellent written and verbal communication skills; high attention to detail and organization.
• Experience in healthcare or corporate settings is a plus; familiarity with CRM platforms a plus.

Responsibilities

• Provide comprehensive administrative support to executive leadership.
• Manage calendars, travel arrangements, emails, and meeting logistics.
• Prepare reports, data summaries, and presentations using advanced Excel (pivot tables, formulas, VLOOKUPs).
• Assist in business proposals, documents, and performance tracking reports.
• Conduct market research to support business development initiatives.
• Maintain CRM tools and internal documentation for lead tracking and follow-ups.
• Take meeting minutes and ensure follow-ups and deadlines are met.
• Coordinate internal communication and liaison between departments.
• Support organizing corporate events, board meetings, and special projects as needed.

Skills

Advanced Excel

MS Office Suite

Data reporting

Calendar management

Communication skills

Education

Bachelor’s degree in Business Administration

Tools

CRM software

Pivot tables

Job description

Ready to take your career to the next level?

Riceland Healthcare is looking for a dynamic, highly organized, and detail-oriented Executive Assistant to support senior leadership at our Corporate Office in Beaumont, TX. If you’re a Microsoft Excel pro with outstanding administrative and communication skills and an interest in business development, this could be the opportunity you’ve been looking for!

Be more than an assistant—be a key player in business success! From coordinating executive activities and preparing impactful reports to supporting strategic initiatives and driving cross-functional collaboration, you’ll gain valuable exposure to leadership and play an active role in organizational growth. Bring your talent, make an impact, and grow with Riceland Healthcare!

Key Responsibilities:

• Provide comprehensive administrative support to executive leadership
• Manage calendars, appointments, emails, travel arrangements, and meeting logistics
• Prepare reports, data summaries, and presentations using advanced Excel skills (including pivot tables, formulas, VLOOKUPs, etc.)
• Assist in the preparation of business proposals, documents, and performance tracking reports
• Conduct market research and gather relevant data to support business development initiatives
• Maintain and update CRM tools and internal documentation for lead tracking and follow-ups
• Take meeting minutes, follow up on action items, and ensure deadlines are met
• Handle confidential information with a high degree of professionalism and discretion
• Coordinate internal communication and serve as a liaison between departments
• Support in organizing corporate events, board meetings, and special projects as needed

Required Qualifications:

• Associate’s or Bachelor’s degree in Business Administration, Management, or related field (preferred)
• 2–3 years of experience as an Executive Assistant or Administrative Coordinator
• Strong Microsoft Office Suite skills — with a focus on Excel (data manipulation, reporting, dashboards)
• Exceptional written and verbal communication skills
• High attention to detail and strong organizational abilities
• Ability to multitask and prioritize effectively in a dynamic environment
• Professional demeanor with excellent time management
• Experience in a healthcare or corporate setting is a plus
• Familiarity with CRM platforms or business development tools is a plus