Corporate Secretary Job Opening

Riceland Healthcare System; Beaumont (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

A healthcare organization in Beaumont, TX, is seeking an Executive Assistant to support senior leadership. The ideal candidate will have strong Microsoft Excel skills, excellent communication capabilities, and experience in administrative tasks. Key responsibilities include managing calendars, preparing reports, and supporting business development initiatives. 2-3 years of relevant experience is preferred, along with an Associate's or Bachelor's degree in a related field.

Qualifications

• 2–3 years of experience as an Executive Assistant or Administrative Coordinator.
• Professional demeanor with excellent time management.
• Experience in a healthcare or corporate setting is a plus.

Responsibilities

• Provide comprehensive administrative support to executive leadership.
• Prepare reports, data summaries, and presentations using advanced Excel skills.
• Support in organizing corporate events and special projects as needed.

Skills

Microsoft Excel

Administrative skills

Communication

Organizational abilities

Multitasking

Education

Associate's or Bachelor's degree

Tools

Microsoft Office Suite

CRM platforms

Job description

Riceland Healthcare is seeking a highly organized, proactive, and detail-orientedExecutive Assistantto support our senior leadership at theCorporate Office in Beaumont, TX. The ideal candidate will be proficient inMicrosoft Excel, possess excellent administrative and communication skills, and have a natural aptitude for supportingbusiness development efforts.

This role is pivotal in ensuring operational efficiency, coordinating executive activities, preparing reports, assisting in strategic initiatives, and facilitating cross-functional collaboration.

Key Responsibilities:

• Provide comprehensive administrative support to executive leadership
• Manage calendars, appointments, emails, travel arrangements, and meeting logistics
• Prepare reports, data summaries, and presentations usingadvanced Excelskills (including pivot tables, formulas, VLOOKUPs, etc.)
• Assist in the preparation of business proposals, documents, and performance tracking reports
• Conduct market research and gather relevant data to supportbusiness developmentinitiatives
• Maintain and update CRM tools and internal documentation for lead tracking and follow-ups
• Take meeting minutes, follow up on action items, and ensure deadlines are met
• Handle confidential information with a high degree of professionalism and discretion
• Coordinate internal communication and serve as a liaison between departments
• Support in organizing corporate events, board meetings, and special projects as needed

Required Qualifications:

• Associate’s or Bachelor’s degree in Business Administration, Management, or related field (preferred)
• 2–3 years of experience as an Executive Assistant or Administrative Coordinator
• StrongMicrosoft Office Suiteskills — with afocus on Excel(data manipulation, reporting, dashboards)
• Exceptional written and verbal communication skills
• High attention to detail and strong organizational abilities
• Ability to multitask and prioritize effectively in a dynamic environment
• Professional demeanor with excellent time management
• Experience in a healthcare or corporate setting is a plus
• Familiarity with CRM platforms or business development tools is a plus