Executive Assistant

Pinnacle Recruitment; Bakersfield (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

Pinnacle Recruitment is seeking an Executive Assistant to the General Counsel to deliver high-level administrative support in a fast-paced corporate legal environment. The role involves coordinating calendars, meetings, travel, and document preparation while safeguarding confidential information.

The ideal candidate will have 5+ years of experience supporting senior executives or a General Counsel, excellent communication, and strong discretion.

Qualifications

• 5+ years of executive/legal admin experience preferred.
• Experience supporting a General Counsel or C-suite.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Provide direct executive and administrative support to the General Counsel.
• Manage calendars, meetings, and scheduling priorities.
• Prepare materials for executive, legal, and business meetings.
• Draft and organize legal documents and correspondence.
• Coordinate travel arrangements and expense reporting.
• Maintain confidential legal and corporate records.

Skills

Executive support

Calendar management

Communication

Discretion

Attention to detail

Tools

Microsoft Office

Job description

Our client is seeking a highly organized, professional, and proactive Executive Assistant to the General Counsel to provide high-level administrative and operational support to the company’s legal leadership. This individual will serve as a trusted partner to the General Counsel, helping manage priorities, coordinate legal and business matters, maintain confidential information, and ensure deadlines and commitments are effectively managed.

The ideal candidate is polished, detail-oriented, and comfortable working in a fast-paced environment where priorities can shift quickly. This position requires exceptional discretion, strong communication skills, and the ability to work collaboratively with executives, internal departments, outside counsel, and external business partners.

Key Responsibilities

• Provide direct executive and administrative support to the General Counsel
• Manage complex calendars, meetings, appointments, and scheduling priorities
• Coordinate and prepare materials for executive, legal, and business meetings
• Draft, proofread, format, and organize correspondence, reports, presentations, and legal-related documents
• Assist with tracking contracts, agreements, deadlines, renewals, and other legal matters
• Maintain organized and confidential legal and corporate records
• Coordinate communication with outside counsel, vendors, executives, and internal departments
• Assist with contract administration, document execution, and signature processes
• Track outstanding action items and proactively follow up on deadlines and deliverables
• Coordinate travel arrangements, itineraries, and expense reporting
• Support special projects and strategic initiatives led by the General Counsel
• Handle sensitive and confidential business and legal information with a high degree of discretion
• Serve as a liaison between the General Counsel and internal stakeholders across the organization

Qualifications

• 5+ years of Executive Assistant, Legal Assistant, or senior-level administrative experience preferred
• Experience supporting a General Counsel, attorney, C-suite executive, or senior leadership strongly preferred
• Exposure to contracts, corporate legal matters, commercial agreements, or legal documentation preferred
• Exceptional organizational and time-management skills
• Strong written and verbal communication skills
• Ability to manage multiple priorities and anticipate executive needs
• High level of professionalism, judgment, confidentiality, and discretion
• Strong attention to detail and follow-through
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint
• Comfortable interacting with executives, attorneys, outside counsel, and other senior-level stakeholders

Ideal Candidate

The successful candidate will be someone who enjoys being the right hand to an executive, takes ownership of their responsibilities, and can anticipate what needs to happen next without requiring constant direction. They should be collaborative, resourceful, and confident managing both day-to-day executive support and more complex legal or business-related projects.